Executive Assistant

Description We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in a fast-paced environment in Memphis, Tennessee. This contract opportunity is ideal for an experienced administrative specialist who can manage competing priorities, protect confidential information, and keep executive operations running efficiently. The role will work closely with leadership and related teams, serving as a key point of coordination for schedules, communications, documentation, and office workflow.

Responsibilities:

• Oversee complex executive calendars by arranging appointments, coordinating leadership meetings, and ensuring priorities are managed effectively.
• Organize business travel and related logistics, including itineraries, reservations, and supporting documentation for executive staff.
• Prepare, edit, and proofread reports, presentations, correspondence, and other business materials to maintain accuracy, consistency, and a high standard of quality.
• Support meeting execution by developing agendas, assembling materials, documenting key discussions, and tracking follow-up actions.
• Monitor departmental administrative expenses such as office supplies, subscriptions, and travel costs while maintaining budget records for assigned cost centers.
• Serve as a dependable point of contact on behalf of leadership, helping facilitate communication and making sound administrative decisions when executives are unavailable.
• Create and maintain organized filing and recordkeeping systems for departmental documents and sensitive information.
• Coordinate multiple projects and office priorities simultaneously to keep daily operations efficient and on schedule.
• Handle confidential matters with discretion while building effective working relationships with internal teams, leaders, and external partners. Requirements
• At least five years of progressively responsible administrative experience supporting senior executives, directors, or multiple managers.
• Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong Excel skills, including the ability to work with formulas and pivot tables.
• Demonstrated success managing executive calendars, leadership meetings, and travel arrangements.
• Excellent written and verbal communication skills with a strong command of grammar, spelling, and business correspondence with close attention to detail.
• Ability to work independently, apply sound judgment, and interact with high-level stakeholders using tact and diplomacy.
• Strong organizational skills with the ability to prioritize multiple assignments while maintaining close attention to detail.
• Comfortable using standard office equipment and performing routine administrative tasks with efficiency and accuracy.

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