Executive Assistant

Executive Assistant Vaco $60,000.00 - $70,000.00 / yr 401(k), retirement plan United States, Tennessee, Memphis Jun 25, 2026 Executive Assistant Memphis, TN We're seeking a highly polished and proactive Executive Assistant to support our client's senior leadership and help drive the day-to-day operations of a growing organization. This is more than traditional administrative support-you'll act as a trusted partner, helping leaders stay organized, manage priorities, and keep the office running efficiently for a team of 50+ associates. What You'll Do Provide high-level administrative support to leadership, including calendar management, meeting coordination, and travel arrangements Serve as the central point of contact for the office, ensuring a seamless and professional environment Coordinate leadership meetings, prepare agendas, capture notes, and follow up on action items Support office operations, including workspace planning, supplies, and facilities coordination as the team grows Create and manage reports, trackers, and executive-level documentation Partner closely with HR and Talent Acquisition to coordinate interview scheduling, offer logistics, and hiring processes Lead onboarding coordination for new hires and assist with offboarding activities Manage requests related to equipment, access, and workspace needs Track PTO and scheduling across the team, helping leadership stay informed and aligned Assist with employee communications, approvals, and workforce-related processes Plan and support team events, recognition efforts, and office culture initiatives Support annual processes such as performance reviews, merit increases, and bonus cycles Help identify training needs and coordinate learning and development opportunities What We're Looking For Experienced Executive Assistant with a proactive, detail-oriented approach Strong business partner mindset with the ability to support senior leaders effectively High level of professionalism and discretion with confidential information Excellent communication skills and the ability to interact across all levels of the organization Strong organizational and time management skills in a fast-paced environment Ability to anticipate needs, solve problems, and keep leaders organized and focused Experience supporting a corporate environment preferred Qualifications 5+ years of administrative or executive assistant experience required Experience supporting senior leadership preferred Exposure to HR, recruiting, or workforce coordination is a plus Bachelor's degree preferred Technical Skills Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) Familiarity with HRIS or applicant tracking systems is a plus Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer:

Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies. California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here. Virginia residents may access our state specific policies here. Residents of all other states may access our policies here. Canadian residents may access our policies in English here and in French here. Residents of countries governed by GDPR may access our policies here. Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.