Executive Assistant

Executive Assistant Memphis, TN We're seeking a highly polished and proactive Executive Assistant to support our clients senior leadership and help drive the day-to-day operations of a growing organization. This is more than traditional administrative support—you'll act as a trusted partner, helping leaders stay organized, manage priorities, and keep the office running efficiently for a team of 50+ associates. What You'll Do Provide high-level administrative support to leadership, including calendar management, meeting coordination, and travel arrangements Serve as the central point of contact for the office, ensuring a seamless and professional environment Coordinate leadership meetings, prepare agendas, capture notes, and follow up on action items Support office operations, including workspace planning, supplies, and facilities coordination as the team grows Create and manage reports, trackers, and executive-level documentation Partner closely with HR and Talent Acquisition to coordinate interview scheduling, offer logistics, and hiring processes Lead onboarding coordination for new hires and assist with offboarding activities Manage requests related to equipment, access, and workspace needs Track PTO and scheduling across the team, helping leadership stay informed and aligned Assist with employee communications, approvals, and workforce-related processes Plan and support team events, recognition efforts, and office culture initiatives Support annual processes such as performance reviews, merit increases, and bonus cycles Help identify training needs and coordinate learning and development opportunities What We're Looking For Experienced Executive Assistant with a proactive, detail-oriented approach Strong business partner mindset with the ability to support senior leaders effectively High level of professionalism and discretion with confidential information Excellent communication skills and the ability to interact across all levels of the organization Strong organizational and time management skills in a fast-paced environment Ability to anticipate needs, solve problems, and keep leaders organized and focused Experience supporting a corporate environment preferred Qualifications 5+ years of administrative or executive assistant experience required Experience supporting senior leadership preferred Exposure to HR, recruiting, or workforce coordination is a plus Bachelor's degree preferred Technical Skills Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook) Familiarity with HRIS or applicant tracking systems is a plus Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

Additional disclaimer:

Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.