Executive Administrative Assistant

The purpose of this position is to provide high level administrative duties for executive level management.

Essential Functions:

Must be able to communicate in spoken and written English to ensure the safe and efficient operations of the business. Agenda preparation and posting. Manage minutes of meetings. Manage Boards and/or City Council. Assist public with Board/City council communications. Manage sensitive and confidential information. Acting as the point of contact between the executives and internal or external colleagues. Managing executive calendars and organizing meetings and booking meeting rooms. Proofreading, editing, and handling correspondence directed to directors and managers. Manage complex office administrative work requiring the use of independent judgment and initiative. Organizes and administers central file system for electronic and written records in accordance with regulatory requirements, City policy, or as directed by the Department leadership. Responds to requests from regulatory agencies. Purchases equipment and supplies.

Could also include the following:

review leave requests, enters employee work records into payroll database and prepares weekly payroll and work schedule. Performs other work as assigned. Essential Functions Produces minutes for City Council meetings, requiring evening meeting attendance, excellent writing skills using the English language and exercising good judgement. Attends Council meetings, requiring evening meeting attendance. Acts as Public Records Request Coordinator and manages requests in accordance with regulatory requirements and City Policy. Assists with daily bank deposits and communicates deposit discrepancies.

Physical Demands:

Performs work that involves walking or standing some of the time. Involves exerting up to 20 pounds of force on a regular and recurring basis. Sustained keyboard operations.

Minimum Education and Experience Requirements:

Requires High School diploma or GED equivalent. Requires six (6) years of increasingly responsible experience in office administration, clerical work, or closely related or an equivalent combination of education, training, and experience. Proficient in Microsoft products. Attention to detail.

Preferred:

Knowledgeable of the Fair Labor Standards Act with the ability to compute overtime, compensatory time, court time and other special pay.

Special Certifications and Licenses:

Notary License or be able to obtain Notary license within six (6) months of employment or placement in this position. The City of Murfreesboro is an Equal Opportunity Employer.

CITY OF MURFREESBORO BI-WEEKLY PAYROLL CALENDAR FOR 2026 WORK WEEK

SUNDAY - SATURDAY 26 PAY DATES Two Week Pay Cycle Two Week Pay Cycle

START END CHECK DATE START END CHECK DATE

14-Dec-25 27-Dec-25 9-Jan-26 14-Jun-26 27-Jun-26 10-Jul-26 28-Dec-25 10-Jan-26 23-Jan-26 28-Jun-26 11-Jul-26 24-Jul-26 11-Jan-26 24-Jan-26 6-Feb-26 12-Jul-26 25-Jul-26 7-Aug-26 25-Jan-26 7-Feb-26 20-Feb-26 26-Jul-26 8-Aug-26 21-Aug-26 8-Feb-26 21-Feb-26 6-Mar-26 9-Aug-26 22-Aug-26 4-Sep-26 22-Feb-26 7-Mar-26 20-Mar-26 23-Aug-26 5-Sep-26 18-Sep-26 8-Mar-26 21-Mar-26 3-Apr-26 6-Sep-26 19-Sep-26 2-Oct-26 22-Mar-26 4-Apr-26 17-Apr-26 20-Sep-26 3-Oct-26 16-Oct-26 5-Apr-26 18-Apr-26 1-May-26 4-Oct-26 17-Oct-26 30-Oct-26 19-Apr-26 2-May-26 15-May-26 18-Oct-26 31-Oct-26 13-Nov-26 3-May-26 16-May-26 29-May-26 1-Nov-26 14-Nov-26 25-Nov-25 17-May-26 30-May-26 12-Jun-26 15-Nov-26 28-Nov-26 11-Dec-26 31-May-26 13-Jun-26 26-Jun-26 29-Nov-26 12-Dec-26 23-Dec-26 HOLIDAYS - 2026 Holiday Month Day Day of Week New Years Day January 1 Thursday Martin Luther King Day January 19 Monday President's Day February 16 Monday Memorial Day May 25 Monday Juneteenth June 19 Friday Independence Day July 4th (Observed July 3rd) 3 Friday Labor Day September 7 Monday Veterans Day November 11 Wednesday Thanksgiving Day November 26 Thursday Day after Thanksgiving November 27 Friday Christmas Eve December 24 Thursday Christmas Day December 25 Friday