Executive Assistant

Our client is seeking a polished, proactive professional to take ownership of both executive support and overall office operations. This is an excellent opportunity for someone who thrives in a fast‑moving environment, enjoys variety in their day, and can keep an office running smoothly while partnering closely with leadership and staff.

The person in this role will serve as the central resource for administrative coordination, employee experience, and executive support - ensuring employees, visitors, and partners receive a seamless, positive experience.

Office & Workplace OperationsOversee the daily flow of the office and maintain a welcoming, well‑organized environment.

Serve as the primary point of contact for employees and visitors, responding to needs promptly and professionally.

Manage reception duties, facilities coordination, office supplies, equipment, and vendor relationships.

Handle daily opening and closing routines to ensure all front‑of‑house spaces remain polished throughout the day.

Organize internal culture initiatives, team activities, and in‑office events.

Coordinate meeting logistics, including room scheduling, catering, materials, setup, and breakdown.

Support onboarding by helping new team members acclimate to the office and its processes.

Executive & Administrative SupportManage calendars for executives and conference rooms, ensuring accurate scheduling and proactive conflict resolution.

Coordinate domestic and international travel arrangements.

Prepare, track, and submit expenses and timesheets accurately and in a timely manner.

Share weekly internal communications outlining upcoming meetings, visitors, and office events.

Team, People & Functional SupportPartner with the People Team to coordinate interview schedules and candidate logistics.

Support department leaders in planning trainings, recruiting events, company activities, and culture‑building initiatives.

Assist with internal meetings, office‑wide events, and cross‑team projects.

Collaborate with various departments on special projects as needed.