Executive Assistant

Executive Assistant at Insight Global Executive Assistant at Insight Global in Coppell, Texas Posted in 5 days ago.

Type:

full-time

Job Description:

Title:

Executive Assistant Location:

Coppell, TX, 75019

Schedule:

In office Monday through Thursday, remote on

Friday Duration:

Permanent/Direct Hire Overview We are seeking a highly organized, proactive Executive Assistant to provide direct support to the CEO. This individual will serve as a strategic partner in managing day-to-day administrative operations, with a primary focus on calendar management, expense reporting, and travel coordination. The ideal candidate is detail-oriented, exercises strong judgment, and can operate independently to make informed decisions on prioritization and escalation. Key Responsibilities Calendar Management & Prioritization Own and manage the CEO's complex calendar, including scheduling, rescheduling, and prioritizing meetings Assess incoming meeting requests and determine alignment with business priorities Proactively anticipate conflicts and adjust schedules accordingly Exercise discretion in determining which meetings require CEO involvement vs. delegation Travel Coordination Plan and book all domestic and international travel (flights, hotels, transportation, itineraries) Optimize travel schedules for efficiency, cost, and productivity Prepare detailed itineraries and proactively address changes or disruptions Expense Management Prepare, submit, and track expense reports in a timely and accurate manner Ensure compliance with company expense policies Maintain organized records and documentation for all expenses Decision-Making & Executive Support Act as a gatekeeper for the CEO, managing communications and determining what requires direct attention Independently triage requests and make judgment calls on urgency and relevance Escalate high-priority or sensitive matters while filtering out non-essential items Maintain confidentiality and professionalism in all interactions Partner closely with internal and external stakeholders on the CEO's behalf Minimum Qualifications 4 years of executive assistant experience specifically responsible for calendar management, expenses, and travel coordination. Bachelor's degree. Previous experience supporting C-level executives.

Preferred Qualifications:

Experience booking international travel, specifically APAC.