Executive Assistant

A collaborative, start-up consulting practice based in West Houston is seeking an Executive Assistant to serve as the operational center of the practice — managing communication, priorities, and workflow on behalf of the principal across high-stakes legal and consulting matters. The ideal candidate is a self-directed professional with sound judgment, polished communication skills, and a track record of operating with autonomy in fast-paced, high-standard environments. Working closely with the principal, the new hire will protect time for billable work and high-value client relationships while ensuring consistent follow-through across all commitments.

Salary:

$40-60/hr, commensurate with experience

Location:

West Houston, TX Type of Position:

Contract (part-time, approximately 15-25 hours per week; role expected to expand in scope and hours over time)

Responsibilities:

Keep information, priorities, and projects moving smoothly across the practice. Manage the principal's calendar, proactively identifying conflicts and organizing time effectively. Monitor incoming emails and communications, prioritizing items and handling routine matters as needed. Use sound judgment to determine what needs the principal's attention, what can be handled independently, and how messages should be communicated. Keep track of relationships, commitments, and follow-up items to ensure nothing falls through the cracks. Help maintain strong relationships by coordinating regular meetings and ensuring follow-up actions are completed. Communicate professionally with attorneys, executives, and technical experts on the principal's behalf. Look for ways to streamline processes and implement practical systems that improve efficiency over time. Conduct conflict checks for new business opportunities, prospective clients, and potential hires. Maintain records and manage documents, including overseeing the contract database. Track billable time across ongoing projects to ensure accurate reporting.

Requirements:

Bachelor's degree or equivalent experience preferred; proven ability and experience are valued more than formal credentials. Previous experience supporting a senior executive Experience in a legal, consulting, or other professional services environment Familiarity with billable time tracking, conflict checks, and related administrative processes. Proven ability to manage communications, schedules, and follow-up tasks in a fast-paced environment. Strong skills in Microsoft Office (Outlook, Word, and Excel) and comfort learning new systems and AI-enabled tools. Ability to use good judgment and make decisions independently when situations are unclear. Excellent written and verbal communication skills, with a professional and polished approach. High level of discretion, integrity, and accountability. #LI-DNI