Executive Administrative Assistant

Job#: 26-01281

Location:

Sabine Pass, TX Pay Range:

$25 - $35/hr. (DOE)

Schedule:

M-F, 7a-4p or 8a-5p

Duration:

Contract - 2+ years

Contact:

Recruiters@cenergyintl.com Summary We are seeking a highly organized, polished, and proactive Executive Administrative Assistant to support a dynamic, fast-paced corporate environment. This role serves as a critical extension of General Services, ensuring seamless daily operations across executive support, event coordination, travel logistics, and financial processes. This is a high-visibility position supporting senior leadership and operating within a centralized administrative support model. The ideal candidate brings strong executive presence, attention to detail, and the ability to manage multiple priorities with precision and professionalism. Key ResponsibilitiesPrimary Duties & Responsibilities Maintain a highly organized, professional office environment and serve as a central point of coordination for administrative requests Prepare and manage communications, reports, presentations, and tracking tools with high accuracy Coordinate calendars, meetings, room reservations, and logistics; manage document control and intake systems Plan and execute internal meetings and events end-to-end, including logistics, vendors, catering, and communications Manage event budgets, approvals, and financial tracking while ensuring consistency and continuous improvement Coordinate domestic and international travel, including itineraries, approvals, and issue resolution Support post-travel expense reconciliation Prepare and submit expense reports (Client, Concur, SAP) in compliance with policies Track expenses against budgets and support procurement, invoicing, and vendor payments Maintain organized, audit-ready financial documentation Act as liaison between internal teams and external vendors; support vendor coordination and onboarding Ensure adherence to company policies, financial controls, and security procedures; escalate risks as needed Support special projects, process improvements, and development of tools/templates to enhance operational efficiency Required Qualifications Associate's degree required 3+ years of administrative assistant experience Strong organizational and multitasking skills; ability to manage competing priorities Exceptional attention to detail and follow-through Proven ability to handle confidential information with discretion Strong interpersonal and communication skills; able to work across all levels Proactive, solutions-oriented mindset with strong problem-solving ability Experience with expense management systems (Concur, SAP preferred) Advanced proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook); SharePoint experience is a plus Ability to thrive in a fast-paced, evolving environment What We're Looking For Strong executive presence with confident, clear communication Highly organized and process-driven Experience coordinating complex travel and logistics Ability to multitask efficiently in a high-visibility environment supporting senior leadership

Education:

Associates Degree required

Work Schedule:

Monday-Friday, 7:00 AM-4:00 PM or 8:00 AM-5:00

PM Benefits:

The benefits available with this position include: Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.) Continuous Employment Development and Learning Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement 401K Healthcare Group Medical Coverage & Healthcare for California only Dental Insurance Coverage Vision Insurance Coverage Basic Life Insurance & AD&D Long Term Disability Voluntary Short-Term Disability Direct Deposit Health Savings and Flexible Spending Accounts About Cenergy International Services Cenergy International Services is a woman‐owned company providing workforce solutions for over 25 years. Cenergy supports employees through training, resources, benefits, and ongoing guidance.

Pay:

$25.00 - $35.00 per hour

Benefits:

401(k) Dental insurance Health insurance Health savings account Life insurance Paid time off Vision insurance

Work Location:

In person