Executive Assistant: Land Development

Executive Assistant:

Land Development PEGA Development, LLC Prosper, TX Job Details Full-time 1 day ago Benefits Health insurance Dental insurance Vision insurance Qualifications Google Workspace Microsoft Outlook Phone communication Spreadsheets Executive administrative support Transcription Accounting data entry QuickBooks Data entry Multi-line phone systems Clerical experience Office management Google Calendar Payroll processing Office phone management Full Job Description Job Overview We are seeking a dynamic and highly organized Executive Assistant specializing in Land Development to join our team. This vital role provides comprehensive administrative support to our land development executives, ensuring smooth project execution and efficient office operations. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a passion for facilitating successful land development initiatives. Your energetic approach will help keep projects on track, meetings coordinated, and communication flowing seamlessly across teams and stakeholders. Duties Manage complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and site visits with precision. Coordinate project-related activities, including document preparation, data entry, and tracking project milestones using tools like Microsoft Office and DocuSign. Handle all administrative correspondence with professionalism and clarity via multi-line phone systems and email platforms while maintaining excellent phone etiquette. Assist with event planning for stakeholder meetings, community outreach events, or project launches to ensure successful execution from start to finish. Maintain meticulous filing systems—both digital and physical—organizing project files, permits, contracts, and other essential documents for quick retrieval. Support bookkeeping and financial recordkeeping using QuickBooks, including invoicing, expense tracking, and basic bookkeeping tasks related to land development projects. Provide executive administrative support by preparing reports, proofreading documents for accuracy, transcribing notes during meetings, and managing confidential information discreetly. Requirements Proven experience as an executive assistant or personal assistant within a land development or related industry with strong office management skills. Quickbooks experience Payroll experience Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry accuracy. Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Excellent communication skills—both verbal and written—with professional phone etiquette and customer service orientation. Experience with project coordination tools or software is highly desirable. Familiarity with clerical tasks such as filing, proofreading, transcription, and front desk responsibilities. Ability to handle multiple responsibilities simultaneously while maintaining attention to detail. Knowledge of office equipment including multi-line phone systems and office management tools like DocuSign is preferred. Join us in supporting impactful land development projects through energetic dedication and meticulous organization! This paid position offers an exciting opportunity to grow your career while contributing to meaningful community initiatives.

Benefits:

Dental insurance Health insurance Vision insurance

Work Location:

In person