Executive Assistant to Founder & CEO

A well-established San Angelo firm is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Founder & CEO. This role is designed for a professional who can anticipate needs, execute efficiently, and turn a high volume of ideas, relationships, and moving pieces into organized action. The right candidate will serve as both a trusted executive support partner and an operational driver who helps convert vision into follow-through. The ideal candidate thrives in a fast-paced, entrepreneurial environment; manages confidential information with discretion; listens closely in meetings; captures what needs to happen next; and brings structure to projects ranging from day-to-day operations to long-range strategic and legacy initiatives. Key Responsibilities Digital Organization & Systems Management Reorganize and maintain digital files, photos, contracts, records, and business documents. Ensure seamless syncing and organization of data across platforms and devices. Demonstrate strong proficiency in Microsoft Office 365, including Excel, PowerPoint, and Outlook, as well as other proprietary business applications. Help improve internal systems, workflows, and information management processes. Support setup and maintenance of practical tools such as Google Alerts, dashboards, shared trackers, and research files. Experience with CMS platforms and EOS is a plus. Business Investment, Analytics & Account Oversight Build and maintain a centralized record of business investments, ownership entities, and online platforms. Track ownership percentages, capital contributions, investment amounts, partner allocations, and related structural changes. Maintain current documentation for each investment, including operating agreements, financial summaries, and supporting records. Help organize investment analytics and summary reporting so information is easy to access and review. Monitor account access, logins, and platform organization across all business entities while maintaining confidentiality. Help implement and maintain a password management system for secure, organized access control. Project, Meeting & Priority Management Track progress on ongoing projects and help ensure deadlines are met. Listen closely in meetings, identify action items, and capture what needs to be done next. Create and manage to-do lists, action registers, meeting follow-up notes, and detailed project timelines. Maintain accountability and alignment with organizational priorities across multiple initiatives. Help organize, evaluate, and prioritize new business ideas so the most important opportunities move forward. Bring structure to a large network of relationships and opportunities by helping organize contacts, introductions, and follow-up. Communication, Reporting & Relationship Support Prepare professional presentations, reports, summaries, and supporting documentation. Serve as a professional point of contact with clients, partners, vendors, community leaders, and team members. Ensure clean, consistent, and timely follow-up communication. Maintain a high standard of professionalism in written and verbal correspondence. Understand how AI tools can support productivity as a complement to strong judgment, communication, and core business skills. Qualifications Exceptional organizational and time-management skills. Ability to handle confidential information with discretion. Self-directed, highly reliable, and resourceful. Strong written and verbal communication skills. High attention to detail and accuracy. Proficiency in Microsoft Office 365, especially Excel, PowerPoint, and Outlook. Ability to listen, synthesize, and convert conversation into clear action items and next steps. Strong comfort level with research, documentation, categorization, and long-range project follow-through. Experience as an executive assistant, operations, administrative support, project coordination, or similar experience preferred. Preferred Attributes Quick to adapt and flexible with changing priorities. Interested in entrepreneurship, business strategy, community leadership, and operations. Proactive mindset with strong problem-solving ability. Understanding of financial reporting and business fundamentals, including P&L statements, balance sheets, cash flow analysis, and performance tracking. Ability to bring structure, follow-through, and consistency to a dynamic environment with many parallel ideas and opportunities. Knowledge of commercial real estate, land development, relationship-based business development, or community-facing leadership work is a plus. CompensationCompensation depends on experience and will be competitive with the level of responsibility. A full-time or part-time flexible arrangement may be considered for the right candidate. Responses will be held in confidence.

Pay:

$49,215.06 - $69,269.75 per year

Work Location:

In person