Executive Assistant

We are looking for an experienced Executive Assistant to provide high-level support to leadership in San Antonio, Texas. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will serve as a key liaison to the Board of Directors while ensuring seamless coordination of meetings, calendars, and administrative tasks.

Responsibilities:

• Serve as the first point of contact for leadership, ensuring attentive and positive interactions with external inquiries.
• Coordinate and manage requests and meetings related to the Board of Directors.
• Assist in developing agendas and presentations for Board of Directors meetings.
• Prepare, distribute, and maintain detailed minutes for Board of Directors meetings.
• Manage executive calendars, including scheduling appointments and resolving conflicts.
• Handle credit card reconciliations, timesheet entries, and expense report submissions for designated leaders.
• Organize and oversee internal and external meetings, including scheduling, reminders, and catering arrangements.
• Format presentations and disseminate relevant materials for internal meetings.
• Maintain confidential records in databases and external documents.
• Establish and manage both paper and electronic filing systems to ensure accurate record-keeping.