Executive Administrative Assistant

Overview The Executive Assistant provides essential administrative support to the LifeNet Executive Leadership Team to help keep daily operations running smoothly. This role offers key organizational support and manages a variety of administrative responsibilities.

DUTIES AND RESPONSIBILITIES

Maintains executive calendars by scheduling meetings and conference calls, anticipating needs, and prioritizing appointments based on topic and availability. Manages sensitive and confidential information with an important level of discretion. Serves as a point of contact by greeting guests and answering or directing inquiries. Prepare documents and outgoing communications as needed. Completes, reviews, and processes expense reports and invoices. Coordinates all travel arrangements. Creates professional Word, Excel, and PowerPoint reports and presentations for the Board. Manages assigned projects to completion and prepares progress reports as required. Performs advanced administrative duties such as preparing memos, scheduling, and answering phone calls. Reviews, distributes, and responds to correspondence. Performs various administrative tasks, including reporting and information tracking. Interact with all employees in a timely and professional manner. Recognizes when to escalate issues or barriers that may affect work completion. Maintains departmental policies, procedures, and reports as needed. Coordinates and prints materials for meetings, training sessions, and other organizational activities. Maintains and updates databases as needed. Coordinates incoming and outgoing mail, including courier services, postage, and interoffice distribution. Provides meeting support as needed, including reserving conference rooms, coordinating food, planning, taking notes, and completing Board meeting minutes. Maintains employee and patient confidentiality. Adheres to all company policies and procedures. Performs other duties as assigned. Assists with other clerical functions as needed.

REQUIRED QUALIFICATIONS

High school diploma 3-5 years of Executive Administrative Assistant experience required Current State driver's license with acceptable driving record Negative DOT drug screen Considerable knowledge and ability to use Microsoft Office Suite Word, Excel, PowerPoint, Outlook, and Teams Advanced verbal and written communication skills Effective people skills Ability to plan and organize departmental/division workload.

PREFERRED QUALIFICATIONS

Associate or bachelor's degree.

C ERTFICATIONS REQUIRED

None

PHYSICAL REQUIREMENTS

Occasionally:

Walking outside, lifting no greater than twenty pounds, climbing, kneeling, stooping, driving a car. Repetitive tasks

Frequently:

Clear speech, walking inside, typing, bending, sitting, seeing.

Constantly:

Hearing/listening, touching, and reading.

WORK CONDITIONS

Occasionally:

Works alone.

Frequently:

Works with and around others, face-to-face contact with others, extended day.

Constantly:

Verbal contact with others, inside, noise.

WORKING REQUIREMENTS

Occasionally:

Complex reading, memorization, analyzing, perception/computation, simple math skills.

Frequently:

Writing.

Constantly:

Simple reading, clerical duties, problem solving, judgment, reasoning, decision making.

EQUIPMENT USED

Occasionally:

Telephone, facsimile, calculator, stapler, 3-hole punch, and stamping.

Frequently:

Computer, keyboard, telephone, copy machine, printer.

Benefits:

Dental insurance Employee assistance program Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person