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Executive Assistant
Job
Confidential
Tyler, TX (In Person)
$47,500 Salary, Full-Time
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Job Description
Executive Assistant Confidential Tyler, TX Job Details Full-time $40,000 - $55,000 a year 20 hours ago Benefits Health insurance Paid time off 401(k) matching Qualifications Phone communication Spreadsheets Executive administrative support Driver's License Calendar management Data entry Telephone systems Multi-line phone systems Clerical experience Productivity software Office management Office phone management Full Job Description Job Summary We are seeking a dynamic and highly organized, experienced Executive Assistant to provide comprehensive support to our owner and leadership team. This vital role involves managing complex calendars, handling correspondence, and ensuring smooth daily operations within a fast-paced office environment. The ideal candidate will demonstrate exceptional communication skills, a proactive attitude, and the ability to multitask efficiently. By joining our team, you will play a key role in enhancing productivity and fostering a professional atmosphere that drives our organization forward. Responsibilities Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements with precision and foresight. Prepare, proofread, and organize correspondence, reports, and presentations to ensure clarity and professionalism. Handle incoming calls using multi-line phone systems with excellent phone etiquette, directing inquiries appropriately. Support office management tasks such as filing, data entry, record keeping, and maintaining organized digital and physical files. Assist with bookkeeping activities using QuickBooks and industry software to schedule appointments, track expenses, and prepare invoices. Provide exceptional customer service by supporting internal teams and external clients via phone or email. Requirements Proven experience as an executive assistant or in an administrative support role within an office environment. Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and data entry tools. Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced setting, maintaining an exact attention to details. Experience with office management duties such as filing systems, calendar management, and clerical tasks. Knowledge of multi-line phone systems and professional phone etiquette. Bilingual abilities are highly desirable to support diverse communication needs. Must be able to pass a background check and a drug test. Must possess a valid Texas Driver's License, with a clean driving record. Join us to be part of a vibrant team where your organizational talents will make a meaningful impact! We value proactive professionals who thrive on supporting leadership through efficient office management and exceptional customer support.