Executive Assistant

Executive Assistant Outcode Software - 2.0 Draper, UT Job Details 5 hours ago Qualifications Jira Meeting minutes Google Workspace Report writing Expense management Writing skills Zoom Slack Executive administrative support Mid-level Communication platforms Market research Task prioritization Organizational skills Microsoft Teams Communications Business Administration Productivity software Strategic communications Managing executive calendars SaaS Cross-functional collaboration Business Travel scheduling ClickUp Communication skills Technical Proficiency Personal assistant experience Full Job Description Job Brief We are seeking an Executive Assistant to provide comprehensive, high-level support to our leadership team. This role involves acting as a "force multiplier," managing complex schedules, facilitating strategic communication, and ensuring that the leadership team's daily operations run smoothly. The ideal candidate is a proactive professional with exceptional organizational skills and the ability to anticipate executives' needs in a dynamic environment.

Responsibilities Schedule Management:

Manage complex calendars, prioritizing meetings and resolving scheduling conflicts efficiently.

Strategic Communication:

Serve as the primary point of contact between executives and clients or internal stakeholders, handling communications with professionalism and discretion.

Travel Logistics:

Organize detailed itineraries for domestic and international travel, including flights, transportation, and accommodations.

Meeting Support:

Prepare meeting agendas, take accurate minutes, and ensure follow-up on agreements and pending tasks (action items).

Document Preparation:

Prepare presentations, reports, emails, and confidential documents to a high standard of quality.

Project Management:

Coordinate special projects and corporate events, ensuring that established deadlines and objectives are met.

Expense Control:

Manage and report on executive-level corporate expenses, ensuring compliance with company policies.

Research and Analysis:

Conduct market research or prepare strategic client profiles prior to key meetings.

Gatekeeping:

Protect the executive's time by ensuring that only priority matters come to their immediate attention.

Internal Collaboration:

Work closely with other departments to streamline administrative processes and improve organizational culture.

Requirements & Skills Previous Experience:

Proven experience as an Executive Assistant, Personal Assistant, or in high-level administrative roles (preferably in the technology or SaaS sector).

Total Discretion:

Undeniable ability to handle sensitive and confidential information with integrity.

Superior Communication:

Exceptional interpersonal and writing skills.

Organization and Multitasking:

Ability to prioritize tasks under pressure and manage multiple projects simultaneously without losing sight of the details.

Tech Proficiency:

Expertise in using Google Workspace or Microsoft Office, project management tools (ClickUp, Jira), and communication platforms (MS Teams, Slack, Zoom).

Problem-Solving Mindset:

Ability to solve problems independently with a proactive, "can-do" attitude.

Education:

A college degree in Administration, Communication, Business, or related fields is desirable. E04JI80034mh4095bcc