Executive Assistant

We are looking for an experienced and highly organized Executive Assistant to provide comprehensive support to senior leadership. In this role, you will handle a variety of administrative and bookkeeping tasks, ensuring smooth operations and effective communication across teams. This position requires a proactive individual with excellent problem-solving skills and the ability to manage sensitive information with discretion.

Responsibilities:

• Manage executive schedules, including organizing meetings, coordinating appointments, and ensuring calendars are up-to-date.
• Arrange detailed travel plans, including booking accommodations, creating itineraries, and preparing expense reports.
• Prepare precise and well-crafted correspondence, presentations, and reports tailored to business needs.
• Act as a point of contact between executives, internal teams, and external partners, fostering effective communication.
• Handle sensitive and confidential information with a high degree of integrity and attention to detail.
• Perform bookkeeping tasks such as accounts payable, accounts receivable, and bank reconciliations using QuickBooks.
• Support the preparation of financial records and assist with maintaining accurate documentation.
• Collaborate on special projects and provide additional administrative support as required.
• Utilize Microsoft Office Suite tools, including Excel, to create and manage documents efficiently.
• Ensure all tasks are completed promptly while maintaining a high standard of accuracy.