Executive Assistant

Description We are looking for an experienced and highly organized Executive Assistant to provide comprehensive support to senior leadership. In this role, you will handle a variety of administrative and bookkeeping tasks, ensuring smooth operations and effective communication across teams. This position requires a proactive individual with excellent problem-solving skills and the ability to manage sensitive information with discretion.

Responsibilities:

• Manage executive schedules, including organizing meetings, coordinating appointments, and ensuring calendars are up-to-date.
• Arrange detailed travel plans, including booking accommodations, creating itineraries, and preparing expense reports.
• Prepare precise and well-crafted correspondence, presentations, and reports tailored to business needs.
• Act as a point of contact between executives, internal teams, and external partners, fostering effective communication.
• Handle sensitive and confidential information with a high degree of integrity and attention to detail.
• Perform bookkeeping tasks such as accounts payable, accounts receivable, and bank reconciliations using QuickBooks.
• Support the preparation of financial records and assist with maintaining accurate documentation.
• Collaborate on special projects and provide additional administrative support as required.
• Utilize Microsoft Office Suite tools, including Excel, to create and manage documents efficiently.
• Ensure all tasks are completed promptly while maintaining a high standard of accuracy. Requirements
• Minimum of three years of experience as an Executive Assistant or in a similar administrative role.
• Proficiency in bookkeeping tasks, including accounts payable, accounts receivable, and bank reconciliations.
• Advanced skills in QuickBooks and Microsoft Office Suite, particularly Excel.
• Strong organizational capabilities and the ability to manage multiple priorities effectively.
• Excellent written and verbal communication skills, with attention to detail.
• Demonstrated ability to handle confidential information with discretion.
• Bachelor's degree in a relevant field or equivalent experience with strong attention to detail preferred.
• Experience supporting senior leadership or C-suite executives is highly desirable.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .