Executive Assistant

Executive Assistant at Turn2Partners Executive Assistant at Turn2Partners in Alexandria, Virginia Posted in 9 days ago.

Type:

full-time

Job Description:

Location:

Arlington, VA (100% onsite)

Employment Type:

Contract with potential for long-term conversion About the Opportunity A mission-driven organization is seeking a highly polished and proactive Executive Operations & Administrative Partner to support a senior executive operating within a fast-paced, high-visibility environment. This is not a traditional task-based administrative role. The ideal candidate operates as a true strategic partner - someone who can anticipate needs, manage complexity, and keep an executive operating efficiently in an environment with constant movement and competing priorities. The organization values individuals who are thoughtful, intellectually curious, highly organized, and aligned with a mission-centered culture focused on long-term societal impact. The Role The Executive Operations & Administrative Partner will provide high-level support to a senior leader with an exceptionally active schedule and evolving priorities. This role requires someone who can independently manage logistics, think proactively, solve problems before they escalate, and maintain strong operational flow without requiring close direction. The position blends executive support, operations coordination, scheduling strategy, travel management, and administrative execution within a collaborative but fast-moving environment. Key Responsibilities Executive Support & Operations Own and manage complex, high-volume calendar coordination across internal and external stakeholders. Prioritize meetings, scheduling requests, and shifting business demands strategically. Anticipate scheduling conflicts and proactively adjust logistics before issues arise. Serve as a trusted operational partner to the executive and broader team. Travel & Logistics Coordination Coordinate domestic travel arrangements and detailed itineraries. Optimize travel schedules while balancing timing, cost, and executive priorities. Manage related expense reporting and reimbursement processing. Administrative & Team Support Support day-to-day operational and administrative needs including meeting coordination, materials preparation, and document management. Assist with presentation formatting, printing, and general executive support tasks. Coordinate occasional in-office logistics and meeting support. Workflow & Priority Management Operate independently while maintaining alignment with executive priorities. Manage multiple moving pieces simultaneously in a deadline-driven environment. Identify opportunities to improve organization, communication flow, and efficiency. What They're Looking For Required 5+ years of Executive Assistant or senior administrative support experience supporting executive-level leadership. Experience managing heavy, high-volume scheduling and calendar coordination. Strong travel coordination and logistics management experience. Exceptional organizational skills and attention to detail. Ability to anticipate needs and operate proactively with minimal oversight. Strong Microsoft Office proficiency. Excellent communication and interpersonal skills. Ability to manage confidential information with discretion and professionalism. Preferred Experience supporting fast-paced executive teams or mission-driven organizations. Experience with expense reporting tools such as Concur. Bachelor's degree preferred. Professional Attributes Highly proactive and solutions-oriented Operates with ownership and initiative Calm under pressure and adaptable to shifting priorities Strong judgment and decision-making skills Organized, detail-oriented, and highly responsive Professional, polished, and collaborative Comfortable working independently in a high-expectation environment Work Environment 100% onsite in Arlington, VA Fast-paced executive support environment with high visibility Collaborative culture with strong emphasis on responsiveness and initiative Core business hours with occasional flexibility needed based on executive schedules Why This Role Stands Out Opportunity to support a high-impact executive leader directly Visible role with significant ownership and autonomy Collaborative, mission-driven environment Opportunity for long-term growth and conversion potential Exposure to strategic operations and executive-level decision-making