Executive Assistant

Description We are looking for a skilled and resourceful Executive Assistant to join our team on a short-term contract basis in Norfolk, Virginia. This role requires a flexible proactive, detail-oriented individual who excels in supporting executive leadership through efficient administrative tasks, travel coordination, and claims department operations. The ideal candidate will demonstrate adaptability and precision in a fast-paced environment while ensuring seamless workflows and client satisfaction.

Responsibilities:

• Manage complex calendars for executive leadership, scheduling meetings and appointments with precision.
• Coordinate travel arrangements, including booking flights, accommodations, and transportation to meet business needs.
• Organize executive meetings, ensuring materials and logistics are prepared in advance.
• Assist with claims processing tasks, supporting operational workflows within the claims department.
• Handle client inquiries with attention to detail, providing timely resolutions to issues.
• Maintain thorough documentation and records related to claims and administrative tasks.
• Collaborate with internal teams to ensure smooth communication and workflow across departments.
• Prioritize and adapt to shifting needs based on claim volume and client demands.
• Uphold confidentiality and a high standard of conduct in handling sensitive information.
• Support additional administrative functions as required to optimize executive operations. Requirements
• Minimum of 2 years of experience as an Executive Assistant or in a similar administrative role.
• Support executive leadership while also providing administrative and operational assistance within the Claims Department
• This role plays a key part in ensuring smooth day‑to‑day operations with flexibility as priorities may shift based on client needs, claim volume, and business demands
• Familiarity with claims processing and insurance claims workflow and assisting with client inquiries and issue resolutions.
• Exceptional organizational skills and attention to detail.
• Ability to communicate effectively with clients and team members.
• Proven ability to handle multiple tasks and prioritize in a dynamic environment.
• High level of professionalism and discretion when dealing with sensitive information.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .