Executive Assistant

Description We are looking for an experienced Executive Assistant to provide high-level support in a dynamic, fast-moving environment. This contract opportunity has the potential to become permanent and is ideal for someone who excels at managing shifting priorities, coordinating complex executive calendars, and handling travel logistics with precision. The role will partner closely with senior leadership and key stakeholders, requiring sound judgment, discretion, and strong organizational skills. This role supports a CEO based in Florida so it is preferred for candidates to live in EST or CST.

Responsibilities:

• Manage a demanding executive calendar, adjusting meetings and priorities quickly as business needs change.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and related logistics.
• Support senior leadership with day-to-day administrative operations to keep schedules, communications, and follow-up items organized.
• Prepare for executive meetings by organizing materials, confirming attendees, and ensuring logistics are in place.
• Serve as a point of coordination for high-priority interactions with internal and external stakeholders.
• Track action items and help maintain momentum on time-sensitive requests and deliverables.
• Use tools such as Microsoft Office, Google Workspace, Slack, and Asana to manage communication, scheduling, and workflow efficiently.
• Partner with board support resources as needed to help ensure smooth coordination around leadership meetings and related activities. Requirements
• Significant experience supporting C-suite or other senior executives in an executive assistant capacity.
• Demonstrated success managing complex calendars with frequent last-minute changes.
• Strong background in booking and coordinating detailed travel arrangements.
• Excellent organizational skills with the ability to balance multiple priorities under tight timelines.
• High level of professionalism, discretion, and sound judgment when handling sensitive information.
• Proficiency with Microsoft Office, Google Workspace, Slack, and Asana.
• Clear communication skills and the ability to work effectively with executives and stakeholders at all levels.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .