Executive Administrative Assistant

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Success:

We are dedicated in hiring outstanding individuals who share in our commitment and passion in serving our guests. Ambition, dedication, attention to detail, and a warm smile are all winning characteristics that lead to the spirit of who we are.

Position Summary:

Assist the Executive Office Manager & senior staff in managing schedules, daily paperwork, reports, memos, filing and phone calls.

Primary Duties and Responsibilities:

Promotes superior guest service. Maintains, and perpetuates a positive organizational culture according to the principles of the Spirit of Tâlícn and the Core Values of ilani. Must possess excellent inter-personal skills with an ability to foster a supportive and enabling team environment. Answer incoming calls, and route to appropriate department/individual, take messages as needed; Provide guests with information necessary to meet their needs. Receive and greet company personnel and business associates (i.e. vendors, guests, team members) and direct them to the appropriate department/individual. Manage senior team's calendar; Provide administrative support to other departments as needed; Record minutes during meetings, type correspondence, reports, other similar work to meet organizational needs; Collate and staple manuals, papers, and promotional materials, as necessary. Manage travel arrangements for current and potential Team Members; Assist with CTGA and OPS Boards meetings, responsible for the shipping and mail routing process. Maintain and operate all department office equipment. Ensure that the reception & kitchen areas and conference room are presentable and meets organizational guest service standards and expectations. Order and maintain supplies and arrange for equipment maintenance. Assist with special projects and provide support to all executives as needed. Perform receptionist related duties. Maintains confidentiality of sensitive information. Perform other related duties as assigned.

Minimum Qualifications:

Two (2) year degree in Business Administration, Finance, Accounting, or closely related field; or equivalent combination of education and experience. Minimum of three (3) years' experience in an administrative/secretarial position for an executive level manager. Must possess excellent interpersonal skills with an ability to foster a supportive and enabling team environment. Ability to balance competing priorities with professionalism and poise. Advanced knowledge of standard office administrative practices and procedures. Ability to handle multiple tasks and projects with meticulous attention to detail. Excellent communication and public relations skills. Possess a high level of integrity and confidentiality. Must have advanced Microsoft office (Word, Outlook, Excel, PowerPoint) and spreadsheet skills. Must possess proficient typing skills. Must possess the ability to work with minimal supervision. Must possess experience with multi-line phone system. Due to the nature of the business, nights and weekends may be required on occasion. Must be willing to work in a smoking environment. Must be willing to adhere to company health and safety measures.

Work Shift:

Regular Knock, knock. Hear that sound? That's opportunity!