Executive Assistant

We are looking for a highly organized and proactive Executive Assistant to join our team in Seattle, Washington. In this long-term contract role, you will provide essential support to executives, ensuring smooth operations and effective communication across departments. This position offers the opportunity to contribute to strategic initiatives and collaborate with both internal and external stakeholders.

Responsibilities:

• Maintain accurate departmental records and oversee the preparation of documentation, reports, and presentations.
• Facilitate the approval process for invoices and signatures while ensuring compliance with deadlines.
• Support the management of projects and initiatives, including handling budgets, timelines, contracts, and logistics.
• Monitor departmental databases, track contract deliverables, and oversee the SharePoint platform.
• Provide logistical and administrative support for meetings, events, and communication efforts.
• Assist in designing and implementing programs and initiatives to enhance organizational goals.
• Coordinate travel arrangements, including booking and scheduling, for executives.
• Serve as a strategic partner to leadership, contributing to planning and decision-making processes.
• Act as a backup for office operations during staff absences.
• Ensure confidentiality and handle additional duties as assigned.