Executive Assistant, RICS, Stores Security

Executive Assistant, RICS, Stores Security Amazon.com Services

LLC - 3.5

Seattle, WA Job Details Full-time $80,200 - $97,400 a year 1 day ago Benefits AD&D insurance Health insurance Dental insurance Flexible spending account RSU Paid time off Adoption assistance Parental leave Employee assistance program Vision insurance 401(k) matching Qualifications Employee onboarding Budget management Space planning Automation Expense management Executive administrative support Purchase order management Mid-level Event vendor coordination High school diploma or GED Budget planning Purchasing Productivity software Managing executive calendars 1 year AI Onboarding process management Travel scheduling Leadership Communication skills Full Job Description

DESCRIPTION

Grow your administrative career in a supportive, dynamic, team-oriented environment! Are you a proactive, detail-oriented Executive Assistant who thrives in fast-paced, multi-faceted roles? Are you ready to demonstrate your organizational skills while taking on new challenges and opportunities for growth and development with a supportive team that will encourage you to advance your capabilities and achieve new heights? If yes, we want to hear from you! Amazon's Stores Security (StoresSec) organization is looking for a resourceful, innovative and driven Executive Assistant (EA) to support executive-level thought leaders in our Resource Intelligence and Core Security (RICS) team. This role will partner closely with EAs of all levels across StoresSec and will report to the organization's lead EA, providing opportunities to learn from and grow with high-functioning and seasoned administrative pros. This is a dynamic and multi-faceted role that requires the capacity to own a variety of projects, many with high degrees of visibility and impact and as such, requires strong integrity and discretion in handling confidential information, professionalism and a keen eye for detail. You will be an effective communicator with the ability to deliver results across multiple objectives simultaneously - often under ambiguous circumstances and competing deadlines. We are looking for someone who is skilled at anticipating problems, creating contingency plans and taking effective action with appropriate urgency in response to situations that require quick turnaround. Other critical keys to success in this role are a calm and unflappable demeanor and great sense of humor. This role requires five (5) days a week in office. Key job responsibilities Complex executive calendar management with detailed scheduling across multiple high-level calendars Exec preparation, including detailed coordination of reading materials and background information to ensure executive readiness for daily events Coordination and planning of domestic and international travel, including organizing trip agendas and local logistics Completing expense reports, purchase orders, and managing corporate card purchases; participation in budget planning and tracking as needed Planning and coordinating team activities and events Serving as liaison between leadership and team members across multiple geographic regions Managing other core administrative activities (space planning, new-hire onboarding, organizational charts, supply ordering) A day in the life There is no "typical" day for an Amazon EA, which is a major reason that many people are drawn to this exciting career. On any given day you could find yourself managing a variety of tasks, from complex calendaring to event coordination. You could spend most of one day at your desk, focusing on administrative deliverables, like expense reports and meeting requests, and the next day at an event center, directing caterers and vendors and helping attendees get to their destinations. You might be asked to "drop everything" to help with a mission-critical project on one day while the next day finds you sharing a relaxing lunch with your team or meeting a colleague for coffee. This is a role that truly embodies variety and the need to "expect the unexpected" at all times. What this job can guarantee is endless opportunities to learn, grow and take on new challenges - truly never a dull moment!

BASIC QUALIFICATIONS

3+ years of senior level leadership support, or 1+ years of Amazon experience High school or equivalent diploma Experience with Microsoft Office products and applications Experience with executive level calendar management Familiarity with leveraging AI to automate workflows is a plus.

PREFERRED QUALIFICATIONS

Experience in a fast-paced, high-tech company Experience managing multiple calendars Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner. The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits. USA, WA, Seattle - 80,200.00 - 97,400.00 USD annually