Executive Assistant

We are looking for a dedicated and experienced Executive Assistant to join a nonprofit organization based in Brookfield, Illinois. This contract position involves providing high-level support to a Senior Vice President, ensuring smooth operations and guest-facing functions. If you thrive in a fast-paced, dynamic environment and excel at managing multiple priorities, this role offers an opportunity to make a meaningful impact.

Responsibilities:

• Manage and maintain complex calendars, including coordinating schedules and adapting to changes promptly.
• Organize and facilitate internal and external meetings, including preparing agendas, distributing materials, and following up on action items.
• Handle sensitive and confidential information with utmost discretion and professionalism.
• Draft, proofread, and edit correspondence, memos, and other communications as needed.
• Assist in coordinating projects by tracking deadlines and ensuring deliverables are met.
• Process expense reports, invoices, and purchase orders efficiently and accurately.
• Provide operational and administrative support to ensure seamless daily workflows.
• Collaborate with team members to address urgent tasks and maintain high visibility within the organization.