EXECUTIVE ASSISTANT

EXECUTIVE ASSISTANT

Sunset Playhouse - 5.0 Elm Grove, WI Job Details Part-time $18 an hour 22 hours ago Benefits Flexible schedule Qualifications Customer follow-ups Website maintenance Google Workspace Vendor contracts Website management Correspondence management Confidential information handling Google Sheets Google Docs Google Drive Office activity coordination Word embeddings Executive administrative support Financial management report preparation Mid-level Databases Invoice payment processing Lease or rental agreement management Contract drafting Financial records management Task prioritization Financial record maintenance Customer relationship management (CRM) systems (technically supported) Vendor communication Contracts Document archiving Presentation creation Managing projects Contract management support tasks Office management Full Job Description As Sunset continues to grow and evolve, we are seeking an organized, proactive, and collaborative Executive Assistant to support both the Executive Managing Director and the Artistic Director. This role requires strong administrative skills and communication management. The ideal candidate is detail-oriented, organized, technologically proficient, and excited to contribute to a creative and mission-driven environment. Key Responsibilities Coordinate meetings, prepare agendas, track follow-up items Draft, edit, and organize correspondence, presentations, and other documents Assist with payroll Prep and organize contracts, maintaining communication and following up with contractors Maintain vendor profiles including tax forms, personal information, and payments Maintain confidential files and records Create, organize, and maintain spreadsheets, reports, and databases, including financial documents and reports Assist with compiling information for board meetings, fundraising efforts, and sponsorship programs Enter and pay bills, following up with vendors when necessary Assist with follow-up communications and outreach as directed Update the website, including show dates and information Create Marla Eichmann Studio Theater rental contracts and follow up as needed Maintain/organize the archive room and financial documents Qualifications Previous experience in administrative support, executive assistance, office management, arts administration, or a related field preferred Strong proficiency in: Microsoft Excel Microsoft Word Google Workspace (Docs, Sheets, Drive, Calendar) CRM Software (Patron Manager preferred) Excellent organizational and project management skills Strong written and verbal communication abilities Ability to prioritize multiple responsibilities and meet deadlines Discretion and professionalism when handling confidential information Ability to work independently

Schedule:

10-15 hours per week (flexible schedule)

Compensation:

$18/hour To apply for the Executive Assistant position: Please submit a resume and brief cover letter describing your interest and relevant experience to

Executive Managing Director, Ella Walker:

by July 15th. Applications will be accepted until the position is filled. Executive Assistant Job Description