Executive Assistant

Executive Assistant CSM Companies, Inc - 2.8 Madison, WI Job Details Full-time 1 day ago Qualifications Microsoft Excel Customer relationship building Databases High school diploma or GED Clerical experience Productivity software Stakeholder relationship building Full Job Description CSM Companies, Inc. in Madison is seeking a talented individual for the Executive Assistant position! This position is ideal for an individual with administrative experience, a resourceful self-starter, have excellent attention to detail, and strong communication skills. CSM values their employees and strives to offer opportunities for professional growth.

Responsibilities:

Assisting the executives, primarily the Chief Financial Officer, of the company Responsible for coordinating and booking all travel arrangements for internal and external parties Maintaining various calendars, scheduling meetings, preparing agendas and activities Answer multi-line telephone and give information to callers, take messages, and transfer calls Ordering and maintaining proper inventory of office supplies and office furniture

Primary Duties:

Routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files Greet customers and guests, handle their questions and concerns quickly, efficiently and professionally Plans, supervise, and coordinate all meetings and catered functions Making copies of correspondence and other materials Prepare and send out routine messages and schedules Operating various office equipment and systems such as copiers, fax and postage machine, labeling software, and others Prepare, send out, and distribute daily mail Assist the marketing and accounting departments, including entering driver payroll sheets All other duties as assigned

Requirements:

High School Diploma required; Associate's or Bachelor's Degree preferred 3 - 5 years of administrative assistant experience, preferably executive level Proficiency with Microsoft Word, Excel, PowerPoint, and Internet; ability to create and maintain databases and complex spreadsheets. Must be a resourceful self-starter who can work independently and work on multiple projects at once with the ability to handle interruptions well Must have absolute integrity, sound judgment, and an ability to maintain a high degree of confidentiality Must be highly analytical and accurate with excellent attention to detail Must have good organizational and time management skills, as well as, have the ability to meet deadlines with appropriate attention to detail in a fast paced, highly dynamic environment Strong oral and written communication skills; must be comfortable speaking in front of groups Must have a strong customer focus and demonstrate the ability to build relationships internally and externally with a focus on meeting or exceeding service expectations