Executive Assistant

POSITION SUMMARY

The executive assistant is a high profile role within the organization, with clients, and with visitors, that performs administrative duties of a highly varied nature for the executive, sales and marketing team.

ESSENTIAL JOB FUNCTIONS

Administer the executive, sales, and marketing team s schedule of appointments and meetings in Outlook while ensuring effective coordination and communication with internal or external meeting or event participants. Act as a self-motivated, respected, and highly trusted liaison between the executive, sales, and marketing team members, clients and company visitors, etc. Plan, perform and communicate the status of administrative duties with speed and accuracy with a high degree of independence, confidence, and attention to detail. Coordinate all business travel arrangements for the executive, sales, and marketing teams, including flights, hotels, vehicles, event registrations, etc. as needed, with the ability to adapt to changes as needed. Assist clients, client representatives, and visitors in coordination of travel, lodging, meals, and local transport when visiting the company. Organize launch events, luncheons or other entertainment events for clients as needed. Holds primary responsibility for company event planning and calendar management, including support for all-hands meetings, career fairs, facility tours, etc. Screen telephone calls for the company and route or reply to incoming correspondence. Generate letters, memos, reports, confidential information, etc. as requested. Support sales and marketing in lead management, administration, and follow up if requested. Assist marketing with administrative updates to website content, communications drafting, and social media updates when requested. Balance credit card statements and file expense reports. Manage and maintain headquarters location for cleaning, service, organization, etc.

POSITION IN ORGANIZATION

This position reports directly to the President/CEO and has no direct reports, but demonstrates confidence, awareness, the ability to influence without authority to achieve successful outcomes regardless of reporting structures.

DECISION MAKING

Exercise judgment consistent with Burger s mission, vision, and code of business conduct regularly and continuously. Assumes responsibility for decisions, consequences, and results.

COMMUNICATION

Must demonstrate great verbal and written communication skills, including the ability to listen, talk, and teach. Demonstrate an all-pervasive positive attitude and approach to obstacles. Possess the ability to communicate professionally and effectively with clients, employees, vendors, etc. Identifies and escalates issues and obstacles in a timely manner with recommendations on how to overcome and move forward.

EDUCATION

Associate degree in executive or office administration, marketing, communications, or human resources, or a related field required, with a bachelor s degree preferred.

EXPERIENCE

At least 5 years of prior experience as an executive assistant, office manager, marketing coordinator, project leader, or similar role. Experience working with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.

PHYSICAL REQUIREMENTS

Frequent seated position for extended periods of time while operating a computer. Will occasionally need to walk/stand for longer periods for company events and tours.

GENERAL STATEMENT

This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. As an highly organized and capable administrative professional, other duty may be assigned if the need arises. A variation of 1st Shift Schedule with some flexibility