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Job Description
a premier luxury commercial property management firm situated in the heart of West Hollywood. We specialize in delivering unparalleled service and expertise to our esteemed clients and tenants. As we continue to elevate our standards of excellence, we are seeking a meticulous and dedicated File Clerk to provide essential support to our esteemed accounting team.
Position Overview:
The File Clerk will play a pivotal role in maintaining the integrity and organization of financial records and documents essential to the operations of our luxury commercial properties. This position offers an exceptional opportunity for an individual who possesses a keen eye for detail and is committed to upholding the highest standards of professionalism and efficiency.
Key Responsibilities:
Organize and maintain meticulous physical and electronic filing systems for financial documents, including invoices, receipts, leases, contracts, and other critical records. Ensure the accurate labeling, categorization, and storage of documents in accordance with established procedures, facilitating easy retrieval and accessibility for the accounting team. Support the accounting team with data entry tasks, including updating financial records, reconciling accounts, and inputting relevant information into accounting software systems. Provide prompt assistance to team members by retrieving requested documents and files, conducting research, and facilitating communication to streamline workflows and optimize efficiency. Conduct periodic audits of file systems to uphold accuracy, completeness, and compliance with company policies and industry regulations. Collaborate with colleagues to contribute to the success of special projects and initiatives as assigned by the accounting manager or senior team members. Maintain confidentiality and discretion when handling sensitive financial information, ensuring the utmost integrity and security of all documents and records.
Qualifications:
High school diploma or equivalent required; additional education in accounting, finance, or related field preferred. Prior experience in a clerical or administrative role, particularly in a financial or accounting environment, is advantageous. Exceptional organizational skills with a meticulous attention to detail and accuracy in record-keeping tasks. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting software systems (e.g., QuickBooks, SAP) preferred. Excellent communication skills, both verbal and written, with the ability to collaborate effectively with colleagues and stakeholders. Proactive mindset with the ability to prioritize tasks, manage time efficiently, and adapt to changing priorities in a fast-paced work environment. Commitment to upholding the highest standards of professionalism, integrity, and confidentiality in all aspects of the role. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https:
//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
