Commercial Real Estate Legal Secretary

Commercial Real Estate Legal Secretary Robert Half - 3.9 Phoenix, AZ Job Details $60,000 - $85,000 a year 1 day ago Benefits Disability insurance Dental insurance 401(k) Vision insurance Qualifications Word processing Administrative experience Legal administrative experience QuickBooks Clerical experience Full Job Description We are looking for an experienced Commercial Real Estate Legal Secretary to support a busy attorney in Phoenix, Arizona. This position is best suited for someone who enjoys working in a collaborative office setting, takes pride in producing high-quality legal documents, and can keep administrative details running smoothly. The role requires strong organizational judgment, attention to detail, and the flexibility to assist with occasional overtime when needed. This is an in-office position.

Responsibilities:

Prepare, revise, and proofread commercial real estate documents, including lease forms and related agreements, with careful attention to formatting and accuracy. Track document changes through redlining and maintain clean, organized versions of contracts and correspondence throughout each matter. Manage the attorney's calendar, coordinate scheduling, and help ensure deadlines, appointments, and daily priorities stay on course. Handle time entry, client billing, and invoice preparation in a timely and accurate manner. Organize physical and electronic files so records, drafts, and final documents remain easy to retrieve and properly maintained. Provide day-to-day administrative support in a fully in-office environment, contributing to efficient operations for a commercial real estate practice. Assist with workflow demands that may occasionally extend into evenings or weekends, with overtime availability based on business needs and employee interest. Support office continuity during the firm's relocation within the Phoenix area, including keeping files and administrative processes well organized as needed. At least 5 years of experience as a legal secretary, preferably within a commercial real estate law firm or a closely related practice area (brokerage office, title company, etc.) Strong skills in document production, word processing, and redlining legal materials with a high degree of accuracy. Experience preparing or updating commercial lease documents, legal forms, or transactional real estate paperwork. Proficiency in calendar management, file organization, and general law office administrative coordination. Working knowledge of QuickBooks for attorney billing, time tracking, and client invoicing. Ability to work on-site Monday through Friday during regular business hours and remain open to occasional overtime opportunities. Detail-oriented, personable, and dependable, with the ability to work closely with a solo attorney in a collaborative office setting. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use and Privacy Notice .