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Legal Secretary
Job
Robert Half
Glendale, CA (In Person)
Full-Time
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Job Description
Description We are looking for a detail-oriented Legal Secretary to provide high-level support in a busy litigation practice in Glendale, California. This Long-term Contract position is ideal for someone who can manage competing priorities, communicate effectively with legal teams, and maintain accuracy in a deadline-driven environment. The role offers the opportunity to contribute to case preparation, court filings, and day-to-day legal administrative operations while supporting attorneys with professionalism and sound judgment.
Responsibilities:
- Support attorneys, paralegals, and other legal staff with a wide range of litigation-related administrative and secretarial tasks.
- Maintain critical case calendars by tracking filing deadlines, court dates, depositions, and other important milestones.
- Create and organize draft templates and supporting materials for pleadings, discovery, motions, and related legal documents.
- Prepare, revise, proofread, and submit court filings while ensuring compliance with applicable procedural and formatting requirements.
- Assist with trial readiness by coordinating exhibits, compiling witness materials, and organizing case documentation.
- Review court-specific rules and filing instructions to help ensure timely and accurate submissions.
- Keep physical and digital case records well organized, current, and easily accessible for the legal team.
- Handle administrative tasks such as new matter intake, time entry support, and expense documentation.
- Adjust priorities as workloads shift and provide coverage for team members when additional support is needed. Requirements
- At least 3 years of experience in a legal secretarial role supporting litigation matters.
- Working knowledge of court procedures, e-filing practices, calendaring, and deadline management.
- Experience preparing and filing legal documents such as pleadings, discovery materials, and trial-related documents.
- Proficiency with Microsoft Word, Excel, and PowerPoint; familiarity with ProLaw is beneficial.
- Strong proofreading, organizational, verbal, and written communication skills.
- Ability to manage multiple assignments under tight deadlines and respond effectively to changing priorities.
- Dependable attendance and willingness to work occasional overtime when business needs require it.
- Experience with medical malpractice matters, summary judgment filings, tables of authorities, and tables of contents is a plus.