Executive Legal Secretary

We are looking for a Legal Assistant to support senior attorneys focused on health, data privacy, and cybersecurity matters in Oakland, California. This Long-term Contract position,that is expected to last around 6 months, is ideal for someone who brings strong executive support capabilities, sound judgment, and the ability to manage multiple priorities in a fast-paced legal environment. The role blends legal administrative coordination with high-level executive assistant responsibilities and offers an excellent opportunity for a motivated candidate who is organized, adaptable, and eager to contribute as part of a collaborative team.

Responsibilities:

Coordinate complex calendars for senior attorneys, including arranging meetings, managing shifting priorities, and organizing larger group events.

Handle travel logistics and prepare expense submissions with accuracy and timely follow-through.

Prepare engagement and retention documentation for outside counsel and route materials through established internal procedures.

Provide day-to-day executive support, including managing correspondence, tracking action items, and helping maintain smooth administrative operations.

Organize legal and administrative documents so that records remain accessible, current, and properly maintained.

Work closely with colleagues across the team to provide flexible support wherever coverage or additional assistance is needed.

Assist with scheduling for hybrid work activities, including in-office planning tied to required team presence on designated days.