Executive Office Assistant Legal Secretary

Executive Office Assistant Legal Secretary Haley Law Offices Oakland, CA Job Details Full-time $20•$30 an hour 14 hours ago Qualifications Teamwork Microsoft Outlook Executive administrative support Organizational skills Law office Legal case management

Full Job Description Job Title:

Legal Administrative Assistant — Plaintiff-Side Personal Injury /

Medical Malpractice Firm Location:

Haley Law Offices•1633 San Pablo Avenue, Oakland, CA 94612

Job Type:

Full Time Pay:

$20•30/hour (Depending upon experience) About Us The Haley Law Offices, P.C. is a small, established plaintiff-side firm representing individuals and families in serious personal injury, catastrophic injury, and medical malpractice matters throughout the Bay Area. We run lean, move fast, and take on high-stakes cases. You'd work directly with two attorneys and our paralegal support in a collaborative, no-bureaucracy environment where your work has visible impact. The Role We're looking for an organized, detail-driven Legal Administrative Assistant to keep our cases and our office running smoothly. This is a client-facing, deadline-sensitive role that blends front-office administration with hands-on case support. You'll be the connective tissue between attorneys, clients, medical providers, and courts. What You'll Do Serve as a first point of contact for clients, opposing counsel, providers, and vendors by phone, email, and in person Open, organize, and maintain case files in Clio and Dropbox; keep matter records accurate and current Request, track, and organize medical records, billing, and other records central to PI and med-mal cases Manage our client intake: schedule consultations, prepare and route retainer paperwork, and maintain intake records Manage office operations: supplies, vendors, scheduling, and general administrative support to the attorneys and paralegal Calendar deadlines, hearings, depositions, and appointments; track and confirm critical dates Draft, format, and proofread correspondence, letters, and routine legal documents Coordinate e-filing logistics, mail, service, and document production What We're Looking For 1-3+ years of experience in a law firm or professional services environment (plaintiff-side PI or med-mal experience a strong plus) Excellent written and verbal communication; comfortable interacting with injured clients with empathy and professionalism Strong organizational skills and genuine attention to detail — you catch the deadline nobody flagged Proficiency with Microsoft Outlook and the Office suite; comfort learning case-management software Ability to juggle competing priorities in a fast-moving small-firm setting Discretion with confidential and medical information Nice to Have Direct experience with Clio and/or Dropbox Familiarity with California court e-filing and litigation deadlines Experience requesting and managing medical records Spanish or other second-language fluency

Pay:

$20.00•$30.00 per hour

Work Location:

In person