Legal Secretary

Description We are looking for a detail-oriented Transactional Legal Secretary to support our client's team in Oakland, California. This is a Long-term Contract opportunity for someone who excels in high-volume document coordination, strong formatting, and administrative support within real estate, construction, and lease-related matters. The role is well suited to someone who can manage competing priorities, maintain accuracy under pressure, and provide dependable assistance to attorneys handling paper-intensive transactions.

Responsibilities:

+ Prepare, revise, and finalize large volumes of transactional legal documents with a strong focus on accuracy, consistency, and presentation. + Support real estate and related closing activities by coordinating document printing, signature routing, scanning, and compilation of complete closing materials. + Format attorney-produced drafts using advanced Microsoft Word features, including firm-style macros, to ensure documents meet required standards. + Organize, save, and retrieve files in iManage while maintaining orderly electronic and physical records for active matters. + Manage calendars, schedule meetings, and coordinate attorney appointments and deadlines through Outlook and related administrative tools. + Assemble transaction binders or similar matter materials by reviewing source documents, selecting relevant content, and arranging information in a logical format. + Assist with conflict check processes when needed and provide general administrative support to attorneys across a high-volume transactional practice. + Collaborate with attorneys and internal word processing resources to refine complex documents and keep deliverables on track.

Requirements Qualifications:

+ Prior experience in a Legal Secretary or comparable legal support role, preferably within a transactional practice environment. + Strong background handling document-heavy work involving real estate transactions, lease documentation, construction contracts, or similar legal matters. + Advanced Microsoft Word skills, including document formatting and use of macros. + Working knowledge of iManage or a similar document management platform. + Proficiency with Outlook and demonstrated ability to manage scheduling and calendar coordination effectively. + Excellent attention to detail with the ability to review, organize, and process large volumes of paperwork accurately. + Ability to prioritize multiple assignments and support several attorneys in a fast-paced, on-site office setting. + Experience with e-filing, court filings, calendar management, or dictation is helpful. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .