Legal Secretary

Busy, fast-paced medical malpractice defense law firm in Ontario is seeking an experienced Legal Secretary with litigation experience. We are looking for a highly organized, dependable, and detail-oriented professional who thrives in a demanding litigation environment and can effectively manage multiple priorities. This position requires someone who is proactive, professional, and capable of working independently while maintaining excellent communication with attorneys, clients, experts, and court personnel.

Responsibilities:

Provide full litigation support for two attorneys Prepare, format, proofread, and finalize legal documents Calendar court deadlines, hearings, depositions, and appointments E-file documents in state and federal courts Coordinate depositions, mediations, and expert scheduling Maintain and organize physical and electronic case files Communicate professionally with clients, medical providers, experts, and opposing counsel Draft correspondence and handle incoming/outgoing mail Assist with trial preparation and exhibit organization Manage attorney calendars and daily workflow

Qualifications:

High School diploma or equivalent Minimum 3+ years of legal secretary experience preferred Medical malpractice and/or civil litigation experience strongly preferred Strong knowledge of California court rules and filing procedures Excellent typing, grammar, and organizational skills Professional demeanor and strong attention to detail Proficient in Microsoft Office, Adobe, Outlook, and legal case management software Ability to multitask and work efficiently in a fast-paced environment Strong written and verbal communication skills Ability to work under tight deadlines and prioritize responsibilities Ability to maintain and handle confidential information

Pay:

$60,000.00 - $70,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person