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Legal Corporate/Transactional Secretary ( 7+ yrs)
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Karen Whitaker and Associates
Palo Alto, CA (In Person)
$105,000 Salary, Full-Time
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Job Description
Legal Corporate/Transactional Secretary ( 7+ yrs) Karen Whitaker and Associates Palo Alto, CA Job Details Full-time $85,000 - $125,000 a year 20 hours ago Benefits Free parking AD&D insurance Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Opportunities for advancement Life insurance Qualifications Contract documentation review Legal correspondence preparation Phone communication Writing skills Legal firm experience Microsoft Office Transcription Client invoicing Contract drafting Legal administrative experience Corporate law experience iManage Data entry Contracts Law office Typing Proofreading Legal billing Phone etiquette Editing Full Job Description Job Description We are seeking a highly organized and detail-oriented Legal Corporate/Transactional Secretary with 10+ years of experience within a law firm or in-house legal working environment. This role involves providing comprehensive support to a senior partner. BS/BA degree preferred, but not required. Must possess experience using MS Office, a document management system, iManage, and 3E Elite , and type 50 wpm. Must also be highly organized, flexible, and professional. The firm offers a competitive salary, full benefits, and a congenial environment. Responsibilities Draft, review, and proofread legal documents such as contracts, agreements, engagement letters, resolutions, and correspondence with meticulous attention to detail. Working with closing documents, check lists Review of pre-bills, work with accounting to ensure invoices are authorized and ready for billing to clients Additional tasks include administrative support, processing of expense reports, and entering attorney time, arranging travel requests and other day-to-day tasks. Requirements Proven experience in a legal administrative or paralegal role within a law office or corporate legal department. Excellent writing skills with the ability to draft clear and precise legal documents, engagement letters; proofreading and transcription skills are essential. Strong organizational skills with meticulous attention to detail in document review and data entry tasks, review and process pre-bills, work closely with accounting.. Effective communication skills with professional phone etiquette; ability to liaise confidently with internal teams and external stakeholders. Firm offers a competitive salary, full benefits and a congenial environment.