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Legal Secretary
Job
Robert Half
Riverside, CA (In Person)
Full-Time
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Job Description
Description We are looking for a skilled Legal Secretary to support a busy legal team. This is a Contract position suited for someone who can keep matters moving efficiently while handling a high volume of legal documentation and deadlines. The ideal candidate brings strong knowledge of court processes, excellent communication skills, and the ability to stay organized in a fast-paced legal environment.
Responsibilities:
- Prepare, format, and submit legal filings for state and federal courts while ensuring compliance with applicable court rules and deadlines.
- Coordinate discovery materials, organize document production, and maintain accurate case files for attorneys and legal staff.
- Manage attorney calendars by tracking hearings, filing dates, meetings, and other critical case milestones.
- Support case administration by maintaining records, updating matter information, and monitoring the progress of active files.
- Transcribe legal content and assist with the preparation of correspondence, pleadings, and other case-related documents.
- Organize trial preparation materials, including exhibits, binders, and supporting documentation needed for court proceedings.
- Communicate professionally with attorneys, court personnel, clients, and internal team members to facilitate timely follow-up and information sharing. Requirements
- Demonstrated experience as a Legal Secretary, preferably in a civil litigation environment. PI experience is a plus.
- Strong working knowledge of civil procedure and filing practices in both state and federal courts.
- Hands-on experience with e-filing, discovery coordination, document management, and document production.
- Proven ability to manage multiple priorities with strong attention to detail and consistent follow-through.
- Advanced written and verbal communication skills, along with excellent organizational abilities.
- Proficiency in Microsoft Word, Outlook, and online research tools or internet search platforms.
- Ability to work effectively in a collaborative team setting while maintaining a positive and attentive approach.