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Legal Secretary
Job
Robert Half
San Francisco, CA (In Person)
Full-Time
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Job Description
Description We are looking for a detail-oriented Legal Secretary to support litigation matters in Redwood City, California. This role focuses on preparing court-ready documents, coordinating filings, and maintaining organized case materials while working closely with attorneys, paralegals, and litigation support colleagues. The ideal candidate brings strong knowledge of filing procedures, excellent document formatting skills, and the ability to manage deadlines in a fast-paced legal environment.
Responsibilities:
- Draft, revise, proofread, and finalize litigation documents such as motions, briefs, and related court submissions before filing.
- Produce accurate tables of contents and tables of authorities, and apply advanced formatting tools to ensure consistency across legal documents.
- Prepare final filing sets in PDF format, including bookmarking, pagination, and layout adjustments that meet court submission requirements.
- Partner with paralegals and legal team members to assemble exhibits, appendices, and supporting records for filings and case materials.
- Monitor applicable court rules, filing procedures, and judge-specific requirements to help maintain compliance across matters.
- Keep case information records current by updating deadlines, court details, captions, and service lists with accuracy.
- Manage the storage and organization of draft and final documents within litigation document management systems while preserving accessibility and security.
- Support shared litigation workflows by responding to team assignments, assisting with filing requests, and helping coordinate coverage for urgent or after-hours submissions.
- Follow established litigation support procedures and practice guidelines to promote consistency, quality, and compliance in daily work. Requirements
- Prior experience as a Legal Secretary or in a comparable litigation support role within a law firm or legal department.
- Hands-on experience with e-filing in local, state, and federal courts.
- Strong background in civil litigation, including commercial or complex commercial matters.
- Advanced proficiency in formatting legal documents, including tables of contents and tables of authorities.
- Working knowledge of court filing rules, docket management, and deadline tracking.
- Ability to manage calendars, organize multiple priorities, and deliver accurate work under tight timelines.
- Strong written communication, proofreading, and document quality control skills.
- Proficiency with legal document software and PDF editing tools used for court-ready filings.