Legal Assistant/ Legal Secretary

Description We are looking for an experienced Legal Assistant/Legal Secretary to support a busy civil litigation practice in California. This permanent, office-based opportunity is ideal for a detail-oriented candidate who is comfortable managing litigation support tasks, coordinating deadlines, and handling court-related documentation with accuracy. The role offers the chance to work alongside a collaborative legal team in a fast-paced law firm environment.

Responsibilities:

• Coordinate litigation calendars by tracking court deadlines, hearings, filings, and case milestones to help attorneys stay on schedule.
• Prepare, format, revise, and proofread legal correspondence, pleadings, discovery materials, and other case documents for accuracy and consistency.
• Manage electronic filing submissions in state and federal courts while ensuring compliance with procedural and formatting requirements.
• Maintain organized physical and digital case files, including document storage, retrieval, and version control within document management systems.
• Assist with discovery-related workflows by organizing records, compiling materials, and supporting e-discovery processes as needed.
• Communicate with attorneys, court personnel, clients, and outside parties in a thorough and courteous manner to facilitate case progress and administrative follow-up.
• Support day-to-day legal administrative functions, including scheduling, document coordination, and general litigation assistance for the assigned team. Requirements
• At least 4-5 years of experience supporting civil litigation matters in a legal assistant or legal secretary capacity.
• Working knowledge of litigation procedures and familiarity with both state and federal court systems.
• Demonstrated experience with court filings, including electronic filing processes and deadline management.
• Strong command of Microsoft Office applications; experience with ProLaw and NetDocuments is advantageous.
• Excellent written and verbal communication skills, with the ability to produce clear and accurate legal documents.
• Strong proofreading, organizational, and time-management abilities in a fast-paced legal setting.
• Experience with document management and e-discovery support is preferred.
• Ability to work effectively in a team-oriented, in-office environment in San Jose, California.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .