Legal Secretary

We are looking for a highly organized Legal Secretary to support attorneys handling complex business litigation in San Jose, California. This role requires someone who can manage court-related documentation with precision, maintain critical deadlines, and coordinate smoothly across multiple legal matters in both federal and state courts. The ideal candidate brings strong judgment, excellent communication skills, and the ability to remain accurate and responsive in a fast-paced legal environment.

Responsibilities:

• Prepare, format, proofread, and file legal documents for matters in federal and state courts, ensuring compliance with applicable procedural and court-specific rules.
• Maintain attorney calendars by tracking hearings, filing deadlines, trials, and other case milestones, and proactively communicate upcoming commitments.
• Submit documents through electronic filing platforms and court systems, including services commonly used for litigation support and court submissions.
• Support litigation workflow by organizing case materials, managing transcripts, and maintaining orderly electronic and physical records.
• Coordinate attorney dictation, correspondence, and document revisions while producing high-quality work product under tight timelines.
• Assist with trial preparation by assembling binders, exhibits, briefs, and supporting materials needed for hearings and courtroom proceedings.
• Use legal research and practice support tools to help attorneys access case information, filings, and related litigation documents.
• Work across multiple active matters at once, prioritizing urgent requests and adjusting quickly to shifting deadlines and attorney needs.