Legal Secretary

Description We are looking for a highly organized Legal Secretary to support attorneys handling complex business litigation in San Jose, California. This role requires someone who can manage court-related documentation with precision, maintain critical deadlines, and coordinate smoothly across multiple legal matters in both federal and state courts. The ideal candidate brings strong judgment, excellent communication skills, and the ability to remain accurate and responsive in a fast-paced legal environment.

Responsibilities:

• Prepare, format, proofread, and file legal documents for matters in federal and state courts, ensuring compliance with applicable procedural and court-specific rules.
• Maintain attorney calendars by tracking hearings, filing deadlines, trials, and other case milestones, and proactively communicate upcoming commitments.
• Submit documents through electronic filing platforms and court systems, including services commonly used for litigation support and court submissions.
• Support litigation workflow by organizing case materials, managing transcripts, and maintaining orderly electronic and physical records.
• Coordinate attorney dictation, correspondence, and document revisions while producing high-quality work product under tight timelines.
• Assist with trial preparation by assembling binders, exhibits, briefs, and supporting materials needed for hearings and courtroom proceedings.
• Use legal research and practice support tools to help attorneys access case information, filings, and related litigation documents.
• Work across multiple active matters at once, prioritizing urgent requests and adjusting quickly to shifting deadlines and attorney needs. Requirements
• At least 5 years of experience in a Legal Secretary role, with substantial support provided to attorneys in litigation-focused practices.
• Strong working knowledge of filing and formatting requirements for both federal and state court matters, including briefs and trial-related submissions.
• Hands-on experience with electronic filing, court docket access, and calendaring tools such as PACER, Law Toolbox, and comparable litigation support platforms.
• Proficiency with Microsoft Office applications, Adobe Acrobat Pro, Outlook, LexisNexis, transcript management tools, and electronic discovery databases.
• Background supporting civil, commercial, or complex business litigation matters in a fast-paced legal setting.
• Excellent attention to detail, sound organizational skills, and the ability to manage competing priorities under strict deadlines.
• Clear written and verbal communication skills, with the professionalism needed to interact effectively with attorneys, court personnel, and internal teams.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .