Legal Secretary

We are looking for an experienced Legal Secretary to support litigation attorneys in Walnut Creek, California. This position plays a key role in keeping legal matters organized, deadlines on track, and court-related documents prepared accurately for filing and trial activity. The ideal candidate brings strong knowledge of California civil litigation procedures, exercises sound judgment in a fast-paced environment, and communicates effectively with attorneys, clients, and outside parties.

Responsibilities:

• Manage attorney calendars and deadline tracking systems to ensure hearings, filings, meetings, and case milestones are scheduled accurately and completed on time.
• Coordinate appointments and legal proceedings with clients, expert witnesses, opposing counsel, co-counsel, and court personnel while maintaining a high level of professionalism.
• Review incoming mail and case materials, route items for attorney attention, and update records so time-sensitive matters are properly indexed and calendared.
• Draft, format, and finalize correspondence, memoranda, pleadings, discovery materials, and trial-related documents based on dictation, handwritten notes, and draft content.
• Organize and maintain confidential electronic case files, making sure documentation is complete, accessible, and updated to reflect ongoing activity.
• Prepare and submit court filings, including discovery, pre-trial, and trial documents, in compliance with applicable filing rules and procedural requirements.
• Support all phases of discovery by arranging schedules, tracking deadlines, and coordinating related activities for matters involving both plaintiffs and defendants.
• Provide dependable secretarial coverage for short-term and long-term assignments and offer backup assistance to other legal support team members as needed.
• Stay current on court rules, filing procedures, and litigation support practices while contributing to departmental initiatives and other assigned projects.