Council Administrator (Common Council)

CITY OF NEW BRITAIN CIVIL SERVICE COMMISSION

Announces An Open Competitive Examination For Job Title:

Council Administrator (Common Council) Salary $60,000.00 annually (36.25 hour work week)

Department:

Common Council Closing Date:

Open Until Filled This position is non-union

JOB SUMMARY

Professional staff member who performs complex administrative and management functions, as well as varied and responsible research and policy work for the City Council. Work involves considerable administrative responsibility in overseeing the general functioning of the Council, developing documents and spreadsheets as directed and procedures as needed. Researches applicable city regulations and state bills and laws as requested. Ensures appropriate communication to Council members.

SUPERVISION RECEIVED

Independently performs required day to day duties accurately and timely, exercising judgment, confidentiality and tact in responsibilities and in answering inquiries and determining correct courses of action and matters needing Council attention. Works under the general supervision of the Council President, (with a dotted line reporting to Council Majority and Minority Leaders) who will monitor work assignments, and evaluate work in terms of effectiveness of results.

SUPERVISION EXERCISED

Works collaboratively with Council Clerk of Committees as needed to perform requested duties.

EXAMPLES OF ESSENTIAL DUTIES

1. Prepares notices of all Council Public Hearings, Committee and Special Meetings as required and ensures legal notices are filed within specified timeframes. Completes materials in final form assuring spelling, grammar, punctuation and dates are correct. Reviews and validates postings. Secures special meeting locations as needed. 2. Ensures principals have all needed documentation and preparatory documents in advance of all meetings. 3. Supports Council constituent services and ensures all interactions are professional and commensurate with a high degree of customer service. Assists the public by supplying information concerning Council office and city programs, policies and procedures. Ensures message delivery to Council members as needed. 4. Drafts a variety of legislative correspondence. Prepares and/or manages other forms, memoranda, notices, and reports as required. 5 . Researches issues, situations, topics, etc. as assigned and documents findings for review. Drafts ordinances for review as requested. Prepares in final form for submission for Council consideration. 6. Independently performs duties with minimal supervision; Plans and organizes work to ensure timely completion, to meet all deadlines. 7. Processes and/or oversees process of payment for varied office disbursements, requisitions supplies and maintains records of expenditures. 8. Maintains and oversees office filing system; maintains reference file of correspondence, memoranda, purchase orders, personnel orders, and payroll. Compiles statistics for Council reports. 9. Answers telephones, takes messages and responds to routine inquiries based on knowledge of Council office operations and legal procedures. Prepares and/or manages other forms, memoranda, notices, and reports as required. 10. Drafts communications, press releases, and responses to incoming correspondence for review and distribution. 11. Ensures confidentiality is maintained in all processes written and verbal. 12. Must attend Council meetings upon request with advance notice. 13. Performs other duties as required. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

KNOWLEDGE, SKILLS ANDABILITIES REQUIRED

Considerable knowledge of modern office practices and procedures including proficiency with Microsoft Word, Excel and PowerPoint or comparable software. Demonstrated strong analytical skills, problem solving abilities and project management skills. Demonstrated ability to produce professional documents. Meeting planning skills and the ability to multi-task. Demonstrated excellent oral and written communication skills, including exceptional spelling and grammar. Proven customer service approach and passion for quality. Proven interpersonal skills; ability to work with all types of people/personalities; establish and maintain effective working relationships with other personnel and the general public. Ability to maintain accurate records and files. Some familiarity with documents utilized by the Council as well as a working knowledge of state legislative processes and procedures preferred. Ability to work independently. Needs an understanding of basic bookkeeping and financial analysis.

Minimum Qualifications:

Graduation from a standard high school supplemented by specialized training in secretarial skills and two (2) years of increasingly responsible experience in secretarial and office administrative work; OR any equivalent combination of education and experience which demonstrates possession of the required knowledge, skills, and abilities.

PHYSICAL EXERTION/ENVIRONMENTAL CONDITIONS

Performs duties in a climate-controlled environment. The noise level in the work environment is usually moderately quiet. Routinely and intermittently exposed to computer screen. Some degree of stress in maintaining deadlines, Council and public contact.

PHYSICAL EXAMINATION

Prior to beginning work, the successful candidate must complete and qualify on a City medical examination (including a drug screen) and a background investigation. Applications, resume and cover letter must be on file with the Civil Service Commission/Human Resources, Room 409, City Hall, to be considered. Application forms may be obtained at the office of the Civil Service Commission/Human Resources, Room 409, City Hall, 27 West Main Street, New Britain, CT 06051. Tel.(860) 826-3404 or www.newbritainct.gov

Job Type:

Full-time Pay:

$60,000.00 per year

Benefits:

Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance Application Question(s): In order to be considered for this position you must fill out a city of new britain application and follow the application process. Applications can be found on the City's website.

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Work Location:

In person