Staff Support

Position Overview We are looking for a highly organized and proactive individual to serve as the backbone of our real estate office. In this role, you will be the primary point of contact for our agents, providing the administrative support they need to succeed while acting as the "gatekeeper" for company and state regulatory compliance. Your goal is to ensure every transaction is seamless, legal, and efficient. Key Responsibilities1.

Agent Support & Success Onboarding:

Assist new agents with system setups, office orientations, and integration into the company culture.

Liaison:

Act as the first point of contact for agent inquiries regarding office equipment and internal software.

Listing Coordination:

Assist agents with entering listings into the MLS, uploading photos, and reviewing essential documents. 2.

Compliance & File Management Document Review:

Audit all real estate contracts, disclosures, and closing files to ensure they meet state licensing laws and internal company standards.

Transaction Tracking:

Maintain digital transaction management platforms to ensure all required signatures and dates are present.

Deadline Monitoring:

Keep agents on track with critical contingency dates and escrow deposit timelines to mitigate risk. 3.

Administrative Operations Database Management:

Maintain and update the office CRM and agent rosters.

Communication:

Distribute company-wide announcements, policy updates, and training schedules.

Office Maintenance:

Ensure the physical or digital office environment is professional, stocked, and welcoming for clients.

Qualifications & Skills Experience:

1-3 years of experience in real estate administration, transaction coordination is preferred.

Tech Savvy:

Proficiency in MLS systems, digital signature platforms, and Google Workspace/Microsoft 365. Attention to

Detail:

An eagle eye for paperwork errors; you should be the person who catches a missing initial on page 12 of a 40-page contract.

Communication:

Ability to give "gentle nudges" to agents regarding missing paperwork while maintaining a supportive, helpful attitude. License (Optional): An active Real Estate License is a plus but not always required, depending on whether you need them to perform licensed activities.

Pay:

$15.00 - $18.00 per hour

Benefits:

Dental insurance Health insurance Paid time off

Work Location:

In person