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Intake Director / Front Desk & Legal Secretary
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Zerillo Law Firm, LLC
Portland, ME (In Person)
$55,000 Salary, Full-Time
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Job Description
Intake Director / Front Desk & Legal Secretary Zerillo Law Firm, LLC is seeking a professional, organized, and personable Intake Director to serve as the first point of contact for our clients while providing front desk support and legal secretarial assistance. This is an excellent opportunity for someone who enjoys working directly with people, thrives in a fast-paced office, and takes pride in providing exceptional client service. This is a full-time, in-person position. Schedule Monday through Friday 8:30 a.m. - 5:00 p.m. Salary $50,000-$60,000 annually , depending on experience and qualifications. Responsibilities Serve as the first point of contact for prospective and existing clients by phone, email, and in person. Conduct initial client intake interviews and gather information for attorney review. Schedule consultations and maintain attorney calendars. Welcome clients and visitors in a professional and friendly manner. Answer and direct incoming telephone calls. Draft correspondence and prepare legal documents using templates. Open and maintain client files. Scan, organize, and electronically file documents. Coordinate incoming and outgoing mail. Communicate with clients, courts, insurance companies, and other professionals. Maintain confidentiality while handling sensitive client information. Provide general administrative and legal secretarial support to attorneys and paralegals. Qualifications Excellent communication and customer service skills. Strong organizational skills with exceptional attention to detail. Ability to manage multiple priorities while maintaining accuracy. Professional demeanor. Ability to learn legal software and office systems. Prior law firm, legal assistant, receptionist, or administrative experience is preferred. Benefits 401(k) with employer Safe Harbor contribution (eligibility begins after 6 months) Two (2) weeks paid vacation. Paid state court holidays. Free parking No company-sponsored health plan About Zerillo Law Firm, LLC We are a busy Portland, Maine litigation firm handling criminal defense, family law, and personal injury matters. We are committed to providing exceptional legal representation with professionalism, integrity, and compassion. Every member of our team plays an important role in creating an outstanding experience for our clients. We are looking for someone who enjoys helping people, values teamwork, and takes pride in doing quality work. To Apply Please submit your resume along with a brief cover letter explaining why you would be a great fit for our team.