Executive Admin — Legal Operations & Executive Support

About Us Costaras Law is a fast-growing boutique law firm serving business owners, professionals, entrepreneurs, and families. We focus on business law, contracts, estate planning, succession planning, and proactive legal strategy. We are looking for a strong Executive Admin to support the firm owner, improve daily operations, coordinate client and team communication, and help the firm grow. Position Summary The Executive Admin will support scheduling, client communication, internal coordination, recruiting, task tracking, document follow-up, and operational organization. This role is ideal for someone who is highly organized, proactive, professional, and comfortable working in a fast-paced environment. Responsibilities Support the firm owner with scheduling, communication, and follow-up Manage appointments, client inquiries, and consult coordination Track tasks, deadlines, projects, and team priorities Coordinate between attorneys, paralegals, admin, marketing, and tech support Assist with recruiting coordination and candidate communication Prepare meeting notes, action lists, and follow-up summaries Help organize workflows, files, systems, and documentation Communicate professionally with clients, referral partners, vendors, and team members Maintain confidentiality and professionalism Help improve internal processes and operational efficiency Qualifications 3+ years of experience as an executive assistant, administrative assistant, operations coordinator, legal assistant, office manager, or similar role preferred Legal, professional services, military, veteran, logistics, or operations experience is a plus Excellent written and verbal communication skills Strong organization and attention to detail Ability to manage multiple priorities and deadlines Strong follow-through and ownership Comfortable using technology and learning new systems Professional judgment and discretion Cleveland or Northeast Ohio ties preferred Reliable, proactive, and calm under pressure Ideal Fit The ideal candidate is someone who sees what needs to be done and takes action. We want someone who can create order, communicate clearly, and help the firm owner and team stay focused on the highest priorities. This is a strong role for someone who enjoys being trusted, relied on, and close to the center of a growing organization. Compensation $65,000-$80,000 per year, based on experience. Application Requirement To be considered, please submit your resume and a short 3-5 minute Loom or selfie-style video and send it to Anne@CostarasLaw.com. In the video, please briefly answer: Why are you interested in this role? What experience makes you a strong fit for executive admin or operations support? How do you stay organized with multiple priorities? What interests you about joining a growing law firm?

Job Type:

Full-time Pay:

$65,000.00 - $80,000.00 per year

Work Location:

In person