Legal Secretary

Build a Career That Helps Rural Communities Thrive. At EQUES® Law Group, we believe legal services should be modern, accessible, collaborative, and deeply rooted in the communities we serve. We are looking for a Legal Secretary who is highly organized, people-oriented, and energized by helping both clients and team members succeed. This role is ideal for someone who enjoys balancing client interaction, organization, communication, and administrative support in a fast-paced legal environment. Every day brings a mix of client service, legal support, teamwork, and operational coordination. If you thrive under pressure, enjoy serving others, and want to be part of a mission-driven organization that is redefining legal services in rural Ohio, we would love to meet you. About EQUES® EQUES® Law Group is a growing, multi-location Ohio law firm built on innovation, collaboration, leadership, and service. We believe law firms should operate with strong systems, modern business principles, and a team-first culture that allows both employees and attorneys to thrive. We are highly collaborative and deeply committed to supporting one another. Our goal is to create exceptional client experiences while continuing to grow access to legal services throughout rural Ohio communities. We also believe leadership is not tied to a title. Every team member is encouraged to grow, contribute ideas, improve systems, and strengthen the culture of the organization. Our Core Values We are looking for someone who aligns with the values that shape our culture: Intellectual Honesty & Emotional Intelligence With clients, coworkers, strategic partners, and yourself. Empowerment Through Communication Using education, professionalism, and service to help others feel informed and supported. Innovation & Problem Solving Continuously improving processes, systems, and client experiences. Respect For team members, clients, communities, and competitors alike. About the Role As a Legal Secretary, you will play a critical role in supporting attorneys, paralegals, clients, and office operations. This position combines front-office hospitality, legal administrative support, organization, communication, and document management. You will regularly assist with intake, client communication, document preparation, courthouse coordination, scheduling, and maintaining organized workflows that keep matters moving efficiently. This position is based in our Newark, Ohio office and requires someone who is dependable, adaptable, detail-oriented, and comfortable working with both in-person and remote teams. Key Responsibilities Greet clients and visitors professionally and create a welcoming office environment Assist with client intake and routing incoming calls Coordinate appointments and scheduling logistics Prepare, organize, scan, file, and manage legal documentation Assist with signings, notarizations, and witnessing documents Draft correspondence and documents using approved templates Communicate with clients, courts, government offices, and other law firms Prepare outgoing mail and process incoming mail Assist with courthouse filings, recordings, auditor submissions, and governmental office coordination Maintain organized client files and documentation systems Support billing processes and assist with billing communication Complete office errands and operational support tasks as needed Assist attorneys and paralegals with administrative and workflow support Follow and implement evolving EQUES® systems and procedures What Success Looks Like Successful team members in this role are: Organized and proactive Calm under pressure Excellent communicators Detail-oriented and process-driven Comfortable managing multiple priorities Adaptable to changing needs and systems Team-oriented and collaborative Professional and client-focused Motivated to continuously learn and improve What We're Looking For Strong communication and interpersonal skills Excellent organizational abilities and attention to detail Comfort with technology and learning new software systems Ability to work independently and as part of a team Professionalism and confidentiality Ability to manage deadlines and prioritize effectively Willingness to obtain Notary certification if not already licensed Prior administrative, legal, or office experience preferred but not required Why Join EQUES®? At EQUES®, you are not just filling a role — you are helping build something meaningful. We invest heavily in culture, leadership development, systems, and collaboration because we believe strong teams create exceptional outcomes for clients and communities. We are looking for individuals who want to grow personally and professionally while helping us continue expanding access to high-quality legal services throughout Ohio. If this role aligns with your values, strengths, and goals, we encourage you to apply.