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Legal Secretary
Job
Robert Half
Remote
Full-Time
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Job Description
Description We are looking for an experienced Legal Secretary to provide immediate attorney support for a detail-oriented services firm in San Diego, California. This Contract position will play a key role in keeping legal operations organized during a contract coverage period, requiring someone who can work independently in a fully remote environment. The ideal candidate brings strong defense litigation knowledge, understands court filing procedures, and can quickly integrate into a collaborative team structure with minimal onboarding.
Responsibilities:
- Provide day-to-day administrative and legal support for as many as four attorneys while helping maintain steady workflow across the team.
- Coordinate attorney calendars, schedule meetings, and manage deadlines using litigation calendaring tools integrated with Outlook.
- Open new matters, organize case information, and keep files and related records current and accessible.
- Prepare and submit court filings and service documents in California state and federal courts as well as jurisdictions outside the state.
- Assist with litigation support activities, including tracking deadlines, handling filing logistics, and supporting case progression.
- Process expense reimbursements and complete other administrative tasks needed to support attorney practices.
- Work closely with legal secretaries, administrative staff, and word processing resources to ensure timely completion of legal documents.
- Step into the role quickly with limited training and provide dependable remote support throughout the assignment. Requirements
- At least 3 years of recent legal secretarial experience supporting defense litigation matters.
- Hands-on experience with e-filing and service procedures in California state courts, federal courts, and out-of-state jurisdictions.
- Working knowledge of California state and federal court rules, deadlines, and administrative procedures.
- Proficiency with Milana calendaring software or a closely related litigation calendaring platform such as CompuLaw.
- Strong skills in calendar management, case coordination, document handling, and general legal administrative support.
- Ability to work independently in a fully remote setting with a proactive, responsive, and detail-focused approach.
- Comfortable supporting multiple attorneys at once while managing competing priorities and sensitive legal information.