Legal Secretary

Posting Close Date:

Applicants must submit their completed application by 06-01-2026 at 11:59 p.m. MST Application and Special Instructions As part of the application process, all applicants must submit a chronological resume and a cover letter at the time of application. Applications that do not include both documents by the recruitment closing date will be considered incomplete and will not receive further consideration for this recruitment. This position is on-site at City Hall. Remote or hybrid work arrangements are not available at this time.

Assessment Information:

Highest-scoring applicants will be invited to take the typing test. The typing test will be conducted during the week of June 1, 2026, and information on how to obtain a typing certificate will be provided at that time. Applicants who pass the typing test will be invited to a panel interview. Passing the typing test is required to be interviewed. Applicants invited to attend a panel interview must present a valid typing certificate obtained within the previous 12 months, showing a minimum net typing speed of 45 WPM or greater.

Interview Information:

Save the date: Applicants who pass the typing test will be invited to a panel interview to be held in person at City Hall on June 15, 2026. Candidates who are successfully in the panel interviews will be invited to an in-person hiring interview on June 22, 2026, at City Hall. The eligibility list established from this process may be used to fill positions as they become available over the next six (6) months.

Recruiter Contact Information:

If you have any questions, please contact Ankita Bhargava at LBS_HR@tucsonaz.gov

ABOUT THIS JOB

Position Specific Summary The Legal Secretary position in the City of Tucson's Attorney's office provides legal assistant support to attorneys and paralegals, including on litigation matters. Manages and maintains files and prepares legal documents. Work is performed under the supervision of a Management Coordinator. This position does not supervise. Duties and Responsibilities Creates templates for ordinances and resolutions for Mayor and Council items, creates and drafts pleadings (i.e., motions, summons, complaints, answers, notices, proof of claims) and pleading shells for different legal matters, creates documents for record requests, memorandums, communications using appropriate letterheads. Drafts communications and memorandums for Mayor and Council. Prepares additional legal documents for attorney review as needed. Redacts and Optical Character Recognition (OCR) documents. Reviews pleadings for formatting, consistency, and grammatical errors. Files the document electronically with the proper court and sends hard copies to the judge if required. Pulls down the conformed copies and files them in the case management software. Opens new matters in the case management software. Monitors the docket and pulls down all filings. Notifies appropriate parties of the new matter and collects all related documentation from city departments. Organizes the records received and scans them into the case management software. Assists with disclosure statements, including redaction and bates stamping. Conducts case investigations such as property records, social media of plaintiffs and witness information. Prepares and schedules service of subpoenas. Adheres to naming conventions when entering information into the case management software. Closes the matter and adheres to records retention rules. Date stamps, opens and routes incoming mail whether interoffice or regular mail. Responds to incoming calls from the public, city departments and the legal community, assists departments with documents needed for monthly Mayor and Council meetings and legal matters. Coordinates and schedules meetings (virtual or in person). Maintains attorney calendars. Prepares trial exhibits by printing, organizing and assembling binders for attorneys, witnesses, court and jurors. Takes notes, assists with witnesses and runs errands. Pulls deposition citations for witness notebooks. Research previous agenda items using City website and other software tools used in the office. Performs research using Westlaw and PACER websites for different topics as assigned. Searches other jurisdictions for different ordinances/resolutions on given topics. Compares code amendments with documents submitted by departments for approval and identifies potential errors or issues for the supervising attorney. Research rules of procedure for civil document filings. Performs other duties and tasks assigned. Working Conditions Mostly office environment. All duties and responsibilities listed are subject to change.

MINIMUM QUALIFICATIONS

Education:

6 months post high school

Experience:

Two (2) years of relevant experience

License/Certifications:

A valid and unrestricted driver's license with two (2) years of licensed driving is required. Any combination of relevant education and experience may be substituted on a year-for-year basis.

Preferred Qualifications:

Two years of administrative support experience. Experience working in a related environment, such as a court or law office, including the handling of confidential information. Experience in litigation

POSITION DETAILS

Job Profile J0134 - Legal Secretary To view the full job profile including classification specifications and physical demands click https://www.tucsonaz.gov/Departments/Human-Resources/Tucson-Talent. Compensation Grade G105 Hourly Range $21.96 - 32.94 USD The City of Tucson considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity. FLSA Non-Exempt Position Type Regular Time Type Full time Department City Attorney, ZBUDG HIER - Recurring Department Link https://www.tucsonaz.gov/

Departments/Tucson-City-Court/City-Attorneys-Office Background Check:

This position has been designated to require a criminal background check. The City of Tucson is a Second Chance Employer.

ABOUT US

Benefits:

The City of Tucson offers a generous benefits package for benefit-eligible positions. The comprehensive, flexible, and affordable coverage is designed to optimize health and well-being, security and future, and peace of mind. Benefits begin with medical, dental, vision, life, disability, and FSA coverage, surpassing your standard 401(k) program by offering a rich pension plan plus optional Roth and pretax deferred compensation savings. With your well-being in mind, our paid time off program provides new hires with 38 paid days off in the first year of employment, with time off increasing steadily in subsequent years. We offer twelve weeks of paid parental leave, paid tuition reimbursement, student loan repayment, off- and on-the-job training, and opportunities to forge connections with peers and the community through employee resource groups and paid volunteer hours. You can learn more about our benefits at https://www.tucsonaz.gov/Departments/Human-Resources/Employee-Benefit-Snapshot.

Citizenship:

The City of Tucson employs only U.S. Citizens and lawfully authorized non-U.S. Citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Status. The City of Tucson does not offer visa sponsorship. City of Tucson is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer and does not discriminate based on race, color, religion, sex (including sexual orientation, gender identity, and pregnancy), national origin, veteran status, age, disability, genetic testing, or any other protected status. If you believe you have been a victim of discrimination, you may file a complaint with the City of Tucson's Office of Equal Opportunity Programs, U.S. Equal Employment Opportunity Commission (EEOC) or Arizona Attorney General's Office of the Civil Rights Division (ACRD). Click for more information from ACRD about employment discrimination and how to file a complaint with ACRD The City of Tucson is committed to providing access and reasonable accommodation for individuals with disabilities or who require religious accommodation; please contact Human Resources at EmployeeLeaves@tucsonaz.gov or 520-791-2619. Recruiter Name Noelle Smith (103931) Recruiter Email LBS_HR@tucsonaz.gov For Human Resources general questions please contact 520-791-4241. City Organization The City of Tucson, founded in 1775 and incorporated in 1877, is a City Manager-led Mayor and Council government organization comprised of over 5,000 dedicated employees. Tucson Community The City of Tucson is recognized as a Top 20 "Best City in America" by Resonance Consultancy. Tucson, Arizona, is a thriving center for bioscience, aerospace/defense, optics, mining, and logistics. With a city population of more than 540,000 and a regional population of more than 1 million, Tucson has 330-plus days of sunshine a year and is surrounded by majestic mountain ranges. A small-town feel with big-city amenities complements its natural beauty. You can learn more about Tucson, Arizona, at Visit Tucson, Arizona. For system related questions please contact recruitment@tucsonaz.gov. For general Human Resources questions please contact 520-791-4241.