Litigation Legal Secretary

Prestigious global firm that is consistently ranked among the top 100 law firms in the US is seeking a Litigation Legal Secretary to support a group of attorneys. They will assist attorneys in preparing litigation cases from onset through post trial; obtaining and organizing case files on a daily basis; preparing, organizing and maintaining deposition materials and summaries; assisting with trial and mediation preparations; assists with document production including creation and editing of various legal forms, correspondence and documents.

Duties & Responsibilities:

Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers' travel arrangements; processes travel reimbursement, and maintains calendar. Drafts general correspondence, memos, legal documents, faxes, reports, etc. Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders as necessary. Formats documents as appropriate for each court. Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings. Establishes and maintains filing and records, in both hard copy and electronic formats. Enters lawyers' time on a daily basis and sends to accounting by month-end deadlines. Prepares client billing as required. Researches and abstracts information and support data in preparation for meetings, work projects, and reports. Assists attorneys in in all stages of litigation cases from onset through post trial. Ascertains calendaring requirements for each matter and ensures proper maintenance of any required case calendars. Oversees organization, maintenance and appropriate utilization of documents and other case-related materials, including maintenance of client-presentable and efficient work areas and case rooms.

Qualifications & Prior Experience:

Requires 5 or more years of experience as a legal secretary, working in a business law practice with exposure to litigation. Bachelor's Degree or equivalent experience preferred. Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies. Expertise in e-filing.

Pay:

$75,000.00 - $85,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Disability insurance Flexible spending account Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

Hybrid remote in Phoenix, AZ 85016