Office Assistant

Office Assistant

HSML P.C.

Minneapolis, MN Job Details Full-time $20

• $22 an hour 4 hours ago Benefits Health savings account Paid holidays Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Paid time off Parental leave Vision insurance 401(k) matching Flexible schedule Life insurance Qualifications Computer operation Maintaining an organized workspace Computer literacy Catering Greeting customers Filing English Administrative experience Client invoicing Shipping & receiving Data entry experience (1-2 years) Data entry Order placement Clerical experience Office management Guest services Phone call management Clean workspace maintenance Entry level Full Job Description

HSML P.C.

is seeking an energetic, detail-oriented, fast learner to be Office Assistant in our Minneapolis, MN office to perform the following duties:

• Acknowledge and distribute faxes.
• Handle incoming and outgoing mail (open and distribute incoming, meter/take to post office outgoing mail at day's end).
• Process intake of courier packages and send courier packages.
• Order and maintain office and breakroom supplies.
• Transmit Letters Patent to clients.
• Coordinate Patent Proofing services.
• Prepare and transmit Certificate of Correction requests.
• Help prepare and send legal documents to provide backup support to Legal Assistants and Paralegals when needed: Enter new matters (client and case data) into ProLaw central database system; Email Filing Receipts; Prepare Office Action Letters; Input client instructions into framework for Amendment shells; Draft Requests for Continued Examination (RCE); Prepare Extensions of Time; Save documents and correspondence in ProLaw, and set follow-up dates and record completion dates accordingly; Enter attorney billing time and legal costs into ProLaw when requested by attorney; Process pre-bills for invoicing when requested by attorney; Send correspondence to client confirming transmissions of formal documents; Assist legal staff with filing of documents thru USPTO site when needed; Monitor attorney docket when backup for Legal Assistant who is out for the day.

Scan documents.

• Make sure breakroom is tidy.
• Assist accounting staff with Excel reports.
• Handle catering needs for meetings (food, beverages, setup & cleanup).
• Answer phones.
• Greet visitors.
• Coordinate conference room scheduling.
• Assist other company staff by helping where needed.

It is a must to be computer literate with database experience, work with patience and tactfulness with a positive outlook, and be able to work towards effectively and efficiently helping to get projects done to completion. This person helps with daily office operations of the front desk and assisting legal support staff, always keeping in mind to provide the utmost in client service. A full-benefits package including 401(k), health insurance, dental insurance, life insurance, short-term and long-term disability insurance, Health Savings Account or Flexible Spending Plan, parking reimbursement, paid time off, and holiday pay is offered to full-time employees. Salary is dependent on experience. To be considered for this position, please email your resume to Elaine Tinker at . For more information about HSML P.C., visit our website at www.hsml.com.

Pay:

$20.00

• $22.

00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Flexible spending account Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance

Experience:

Administrative:

2 years (Preferred)

Language:

English (Required)

Work Location:

Hybrid remote in Minneapolis, MN 55402