Legal Secretary

We are looking for a Legal Secretary to support a busy litigation practice. This contract opportunity has the potential to become permanent and is ideal for an experienced legal specialist who brings strong litigation support experience and can confidently manage work for two attorneys in a fast-moving environment. The role calls for sound judgment, careful attention to deadlines, and the ability to handle a broad range of legal and administrative tasks with minimal supervision.

Responsibilities:

• Oversee federal and state court calendars, track critical filing dates, and help ensure all case deadlines are completed on time.
• Prepare and format litigation documents, including pleadings, discovery materials, and appellate filings, with close attention to citation accuracy and document structure.
• Submit court documents through electronic filing platforms and monitor confirmations, rejections, and follow-up actions as needed.
• Assemble materials for hearings, depositions, and trial proceedings by organizing exhibits, binders, and supporting case documents.
• Review and summarize depositions, medical records, and other case-related materials to support attorney preparation and case strategy.
• Maintain orderly and complete litigation files, keeping records, correspondence, and case documentation accessible and up to date.
• Coordinate attorney calendars, schedule meetings and case events, and manage appointments with clients, courts, and outside parties.
• Prepare status updates and other written communications for clients and insurance carriers while following applicable billing and reporting guidelines.
• Communicate effectively with clients, opposing counsel, court personnel, and third-party vendors to support daily case activity.